Administrative Assistant

Administrative Assistant

SUMMARY

Primary responsibility is delivering administrative assistance in day-to day job.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform data entry and a variety of clerical/administrative duties as assigned.
• In close coordination with other departments, ensure proper dissemination of relevant communications, mandates, and policy/procedures as they relate to the operation.
• Receives and distributes incoming and outgoing mail, faxes and packages.
• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
• Accurately transcribe, type, format, and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software
• Perform other administrative tasks using independent judgment and discretion
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
• Handle confidential information and maintain the security records and files
• Drafting letters and official information releases
• Arranging and attending meetings. Taking and distributing minutes
• Perform any other duties as assigned or required

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or PRIOR EXPERIENCE

• Minimum five (5) CXC/GCE O’Level passes inclusive of Mathematics and English
• An Associates Degree in HR or Business 
• Up to 3 years of experience in a similar position
• Must be computer literate MS Word, Excel
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organize
• Advanced knowledge of Excel and other MS Office software.
• Evidence of relevant formal training, certification and experience

 Applicants must be able to acquire a Police Cerificate of Character (COC) with no convictions