Administrative Assistant

Administrative Assistant

Administrative Assistant

National & Community Cooperative Credit Union is seeking an Administrative Assistant to support the company’s General Manager in the day-to-day operation as required. 

Qualifications and Work Experience 

• Bachelor of Science (BSc) Degree in Business Administration  
• 2-3 years working experience as an Administrative Assistant  

Duties

• Perform administrative support to the General Manager, Board, Supervisory & Credit Committees.  
• Prepare and produce minutes of Board, Asset Liability Management (ALM), Board Sub Committees, Management and other meetings.
• Collate and present documents for monthly Board Meetings and circulate circulars/memorandums/advisories to respective staff members.  
• Provide support to all Managers acting as a collaborative partner for the Credit Union.  
• Responsible for calendar management and co-ordination of meetings including but not limited to Management, Supervisory, Disciplinary and General Staff.
• Type and file confidential matters

Special Conditions Associated with the Job

• Work occasional overtime hours – Attending Board and other Board Sub Committee meetings.

Other Administrative Activities 

•  Scheduling meetings and appointments for the General Manager and other Managers
• Collating and preparing agenda and minutes for Management Meetings
• Preparation of letters as requested for external parties. 
• Any other administrative duties as prescribed by the General Manager 

Skills 

• Excellent time Management and Organizing skills.
• Excellent interpersonal skills - Ability to deal effectively with people at all levels
• Excellent telephone, oral and written communication skills 
• Possess good coordination, organization and time management skills 
• Possess good minute taking and report writing skills 
• Proficient with Microsoft Office Suite, especially Excel and Word 

 Desired Attitudes/Personal Traits  

• Display high degree of self-assurance/confident 
• Maturity and integrity
• Confidentiality
• Professionalism