Administrative Assistant

Administrative Assistant

The Anglican Church in the Diocese of Trinidad and Tobago

Invites Suitable Applications for the Position of

ADMINISTRATIVE ASSISTANT

The Administrative Assistant is required to assist the Diocesan Secretary with the daily running of the Diocesan Office.

Provide administrative support by:

1.  Preparing draft letters and other material      

2. Typing and finalizing letters, reports and other documents

3. Record incoming mail and other correspondence

4.Liaising with Parishes and other external parties as required, to ensure follow-up on matters under review

5.Coordinating meetings as requested (contacting attendees, advising on date, confirming attendance, preparing and     circulating documents)

6.Assisting with preparation of monthly reports for statutory meetings.

Provide support for meetings of Subsidiary Committees by:

1. Coordinating meetings as required (contacting attendees, advising on date, confirming attendance, preparing and circulating documents).

2. Attendance at meetings, Recording and preparing minutes and Action list for circulation to  members

3.Providing complete information files in preparation for meetings.

4. Liaising with the Diocesan Secretary, regarding follow-up  action required as a result of meeting.

5. Keeping a Database under the guidance of the Diocesan Secretary

 6. Must be able to conduct or be familiar with Zoom /  Microsoft Team.

7.  Coordinate other activities as required

  Qualification & Experience

Post-secondary level education as evidenced by an Associate Degree, Administrative Professional Certification or equivalent qualification. 

Minimum of 3 years’ experience as an Administrative Professional

Competence in MS Office Suite, (Word, Excel, Power Point, Access. Publisher as evidenced by a minimum of 3 years’ progressive experience in applications

 Must be experienced in recording minutes

   Required Competences 

Ability to exhibit a professional approach to the completion of work assigned, ensuring that the final product is satisfactorily  completed on time and in accordance with instructions and expectations.

Ability to comprehend the priorities in work assignments and to exercise judgement and discretion in acting on those priorities

Ability to work cooperatively as a contributing member of a team to attain the goals and objectives of the work unit

Ability to understand the needs of clients and to treat them with equal courtesy and respect

Ability to communicate effectively both orally and in writing

Maintain confidentiality of sensitive information