Administrative Assistant (Factory)

We're hiring an Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support the Factory Manager and department heads in daily operations. This role involves handling a variety of administrative and clerical tasks, including data collection, analysis, and report preparation. The ideal candidate will facilitate smooth interdepartmental and external communication, coordinate with contractors, and assist supply chain personnel. This position plays a key role in ensuring efficient administrative workflows and supporting seamless factory operations.

Key Responsibilities:

• Manage the factory's daily administrative tasks as directed by the Factory Manager.
• Provide comprehensive administrative support to the Factory Manager and department heads.
• Handle clerical duties such as filing, sorting, and distributing contracts or regulatory documents.
• Schedule meetings and manage internal and external correspondence on behalf of the Factory Manager.
• Record and distribute meeting minutes within one week.
• Maintain staff attendance registers.
• Assist with transportation arrangements and process staff claims and allowances for approval.
• Support the Factory Manager in tracking factory performance indicators (KPIs).
• Request, track, and manage petty cash for factory operations.
• Ensure all plant permits, licenses, and registrations are up to date and compliant with local regulations.
• Maintain and order necessary stationery supplies for the factory.
• Serve as a point of contact for staff members and external stakeholders.
• Process and direct incoming mail, packages, and deliveries.
• Provide backup support for the company’s receptionist, including monitoring the switchboard.
• Perform additional tasks as assigned.

Requirements & Qualifications:

Knowledge & Skills:

• Proficiency in Microsoft Office Suite or similar software.
• Strong organizational, planning, and time management skills.

Education:

• Certification in Business Administration or a related field from a recognized institution.
• Five (5) CSEC/CXC subjects, including English and Mathematics.

Experience:

• 2–3 years of experience in an administrative role.

Only shortlisted applicants will be contacted.