Administrative Assistant/ Driver

The Administrative Assistant/Driver is responsible for providing administrative support to Head Office in Georgetown.

Principal Duties and Responsibilities

Administration:

• Performs general administrative duties daily including but not limited to: photocopying, mailing, filing, scanning etc.
• Prepares, proof reads, edits and modifies draft documents, official letters, memos and meeting minutes.
• Logs and routes all correspondence to respective parties.
• Maintains hard copy and electronic filing systems to facilitate easy retrieval and proper record keeping in-keeping with the company’s standards.
• Verifies and accurately enters information on the insurance system-SOLIS ensuring all fields and relevant data is captured.
• Produces policy documents, certificates and any other relevant documents.
• Welcomes customers/visitors to the company and handles incoming and outgoing calls in keeping with the service standards.
• Monitors inventory of stationery and office supplies.
• Driver:
• 1. Routinely provide courier/driver duties to Premier Insurance, Head Office and supporting branches.
• 2. Conducts financial transactions, which include but not limited to: NIS payments, court payments and bank deposits.
• 3. Collects and delivers all packages and correspondence securely. Accurately recording all info in the delivery logs and updating same when task is completed.
• 4. Clears all relevant mail boxes and handles the postage of all letters.
• 5. Conducts basic maintenance checks on company’s vehicle, maintains vehicle log and reports any repairs needed or damage done to vehicle to the General Manager or his designate.
• 6. Performs personal driver duties to the Managing Director in accordance with appropriate road safety standards.

Qualifications and Experience

• Minimum 5 CXC passes including English and Mathematics
• At least one (3) year experience in a similar capacity.
• Proficient in Microsoft Office Suite

• Minimum 50wpm (typing)