Administrative Assistant (1 year contract)

We are looking for an Administrative Assistant with 3 to 5 years experience for a one-year contract. Job location: Pt Lisas/Couva. Degree/Diploma in Business Management AND 5 CXC/GCE O Level passes including Maths and English required. Must be able to start at short notice.

JOB OPPORTUNITY

 Administrative Assistant (1 year contract)

Location:  Pt Lisas/Couva

WHAT WE ARE LOOKING FOR:

• Three (3) to five (5) years working experience as an Administrative Assistant in a plant environment.
• Diploma or Degree in Business Management or related discipline AND at least five (5) CXC/O Level passes including Mathematics and English Language.
• Proficient in Ms Office 365 inclusive of Word, Excel, PowerPoint and related Ms applications.
• Highly desired:  experience with the following software:  Action Item Management System (AIMS), Information Handling Software (HIS); Enterprise Resource Planning software (JD  Edwards).

KNOWLEDGE AND SKILLS:

• Results oriented with attention to detail.
• Strong interpersonal skills and team orientation.
• Customer service oriented.
• Ability to operate in a fast-paced, performance driven environment.

KEY RESPONSIBILITIES:

• Organize, update, and maintain departmental records, including inspection reports, conditioning monitoring data, and maintenance logs.
• Assist in creating and distributing monthly, quarterly and yearly performance reports.
• Schedule meetings, and training sessions for the department, ensuring alignment with the plant’s operational schedule.
• Manage and coordinate the department’s calendar, avoiding conflicts with other critical plant activities.
• Maintain databases related to condition monitoring and inspection, ensuring data is accurately entered, updated and easily accessible.
• Support data logging activities, helping input critical equipment data into monitoring software as required by engineers.
• Draft and distribute official communication for departmental updates, safety notices and meetings.
• Liaise between the CMI Department and other departments to ensure clear communication on ongoing projects and priorities.
• Monitor and maintain an inventory of office supplies and equipment required by the engineering team.
• Coordinate with procurement for the timely ordering of necessary materials and ensure compliance with the plant’s purchasing guidelines.
• Downloading codes, standards and technical journals from the Information Handling Services (HIS) software.
• Assist in managing work orders, ensuring necessary follow-up actions are recorded and communicated to relevant teams. 

Successful candidate must be able to start right away, if successful.

Interested applicants must be legally resident in Trinidad & Tobago.

Unsuitable applicants will not be considered.