The Administrative Accounting Officer provides accounting support to the Finance/Accounts Department by performing accounts receivable, payable, Inventory, banking and general ledger functions.

JOB SPECIFICATION & DESCRIPTION 

Job Title:    Administrative Accounting Officer

Department:    Finance/Accounts

1. CORE FUNCTIONS:

1.1    Provide accounting support to the Finance/Accounts Department by performing accounts receivable, payable, Inventory, banking, and general ledger functions.

1.2    Assist with the timely and accurate preparation of Financial Statements by completing posting of entries for previous month by the 7^th workday of each month.

1.3    Ensure that all documents for SRH are filed on a timely basis.

1.4    Enter vendors bills, customer invoices, journal vouchers and bank deposits.

1. 2.       MAIN DUTIES AND RESPONSIBILITIES:

2.1.0.  To provide accounting services as follows:

2.1.1.  Enter vendors bills and customers invoices into accounting software.

2.1.2.  Prepare cheques, direct transfers and payment vouchers for vendors and submit for              

            Approval.

2.1.3.  Update customers’ accounts in accounting software with payments received.

2.1.4.  Request monthly statements from vendors and reconcile with Accounts Payable

            sub-ledger.

2.1.5.  Perform daily/monthly bank reconciliations, noting any unidentified.

            deposits/transfers and communicate same to Finance Manager and Manager.

2.1.6.  Prepare and enter monthly journal entries as per checklist by the    

            required due date.

2.1.7.  Provide verification of cheques to Banks upon request.

2.1.8.  Ensure safe custody of all blank cheques; monitor and maintain blank cheques.   

            and reorder at minimum order level (two months’ supply) and receipt books to     

            avoid stock outs.

2.1.9.  Ensure that all clearing accounts are reconciled by the 4^th workday of each month.

2.1.10.  Maintain an appropriate filing system for:

                      1.  Cheque payment vouchers, invoices, credit memos and receipts.

                      2.  Cheques encashed and returned by the bank

                      3.  Cancelled cheques.

                      4.  Journal vouchers written and posted

                      5.  Lodgement reports / deposit tickets

                      6.  Utility bills

                      7.  Other accounting documents

2.1.11.  Prepare audit schedules.

2.1.12.  Participate in inventory count and related reconciliations.

2.1.13.  Maintain Fixed Asset register and labelling of fixed assets.

2.1.14.  Petty cash custodian

2.1.15.  Perform any other duty that may be assigned from time to time which will

              assist in the achievement of departmental goals and objectives.

1.  JOB REQUIREMENTS/SPECIFICATIONS:

• CAT Level III, ACCA Level Il or BSC in Accounting.
• At least three years working experience in accounting.
• Computer literate including Microsoft Office.
• Experience in using sage 300 ERP Software.