Administrative Accounting Assistant

Administrative Accounting Assistant

Are you an organized, detail-oriented professional with a passion for both accounting and administrative support? A well-established business membership organization in Kingston is seeking a highly motivated Administrative Accounting Assistant to join their team.

About the Role:

The Administrative Accounting Assistant plays a key role in supporting the financial operations and administrative functions of the organization. This position ensures the accuracy and integrity of financial records while also acting as the first point of contact for stakeholders interacting with the Secretariat.

Key Responsibilities:

Accounting Support:

• Assist in the collection of receivables, including membership subscriptions.
• Support the Accounting Officer with routine financial tasks.
• Generate and issue invoices and statements when required.
• Input financial data accurately and promptly into the accounting system.
• Assist with month-end and year-end closing processes, including journal entries and reconciliations.
• Provide documentation for external audits and ensure compliance with accounting standards.

Administrative Support:

• Answer and route calls made to the Secretariat.
• Welcome and assist visitors.
• Receive, log, and distribute incoming mail and deliveries.
• Maintain and update the organization’s database.
• Dispatch emails and advisories to members and external stakeholders.
• Perform general clerical duties as assigned.

Key Competencies:

• Strong oral and written communication skills.
• Excellent time management and the ability to prioritize tasks.
• Initiative and problem-solving skills.
• Proficiency in Microsoft Office Suite and accounting software (e.g., QuickBooks).
• Ability to handle confidential information with discretion.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.

Qualifications & Experience:

• Bachelor’s Degree in Accounting, Finance, or Management OR current enrolment in a tertiary education program in a related field.
• Proficiency in MS Office Suite and QuickBooks (or similar accounting software).