Administration Support (Real-Estate Sector)

Join a prestigious real estate organization in Barbados and be a vital part of managing a luxury property, where your organizational skills and flexibility will shine. Are you ready to make an impact while enjoying a dynamic, rewarding role?

Overview: Our client is one of the leading Real- Estate organizations with multiple offices across Barbados. Due to growth, they are seeking to appoint a competent administrator to support the Property Manager and overseas based owner in the smooth running of the luxury property. This is a combination of part-time (15 – 20 hours per week) that will require the flexibility to work extra hours depending on business needs.

Duties & Responsibilities:

• Manage the day-to-day operations of the office with guidance from the Property.
  
• Manager/Owner where applicable.
  
• Perform general clerical duties at the property to include but not be limited to: proofing and writing reports, reconciliations, scanning, photocopying, mailing, and filing.
  
• Manage the timely distribution of all correspondence for the villa including: physical mail, emails, memos, letters, faxes and forms.
  
• Organize and schedule meetings and appointments as required.
  
• Develop and maintain an up to date filing system, ensuring to file all correspondence accurately.
  
• Coordinate various activities and processes and follow up with people as necessary to ensure completion of the tasks. 
  
• Assist the Property Manager with operational tasks as assigned.
  
• Act as point of contact in the absence of the Property Manager.
  
• Coordinate with villa staff to ensure seamless flow of the day-to-day operations.
  
• Effectively handle all requests and queries in a timely and confidential manner.
  
• Effectively troubleshoot and problem solve when issues arise.
  
• Assist the Property Manager and Owner with all ad hoc and daily task assigned.
  
• Operate autonomously and effectively manage your time and tasks accordingly.

Requirements

• A minimum of one (1) year experience in similar capacity.
  
• Be flexible with the ability to adapt quickly in a fast-paced environment.
  
• Ability to work with minimal to no supervision.
  
• Tech-savvy and efficient with Microsoft Office. 
  
• Detailed oriented and organized.
  
• Excellent verbal and written communication skills.
  
• Strong interpersonal skills. 
  
• Possesses a high level of discretion and confidentiality.
  
• Has own reliable transportation and a valid Driver’s License.