Accounts and Administration Assistant

Process payments, maintain records, prepare reports, assist with invoices and tenders, and support departmental tasks as directed. WE ARE ADVERTISING FOR A COMPANY IN PORT OF SPAIN,

1. Process payments and vendor invoices.
2. Prepare payments (cheques, ACH, Wire) and vouchers.
3. Reconcile received goods with supplier invoices.
4. Manage price lists and support documents.
5. Maintain accounting files, electronic records, and databases.
6. Perform data entry and procurement tasks.
7. Prepare sales and inventory reports.
8. Resolve accounting discrepancies.
9. Verify signatures and approvals on billing documents.
10. Maintain filing systems for invoices and purchase orders.
11. Track outstanding invoices and retrieve on request.
12. Handle incoming calls and telemarketing inquiries.
13. Receive and relay messages, emails, and faxes.
14. Assist with customer relations and minor queries.
15. Generate invoices, quotations, and delivery notes.
16. Prepare tender documents and analyses.