Accounts Receivable Clerk

Accounts Receivables Clerk

Job Overview

The Accounts Receivable Clerk is responsible for processing accounting receivables and incoming payments in compliance with financial policies and procedures. The Accounts Receivable Clerk is also responsible for performing day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data. In addition, the Accounts Receivable Clerk writes up and sends out invoices and reminders of upcoming payments, while spending significant time on the phone with clients answering account-related questions

Essential Duties and Responsibilities

• Prepares, posts, verifies, and records customer or student payments and transactions related to accounts receivable.

• Creates invoices according to the School’s policies; submits invoices to customers.

• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

• Obtains and mails invoices copies for students, as requested.

• Must communicate and follow up on customer accounts in an effective and timely manner.

• Maintains balances on student accounts for payment plans and collections for all inactive students.

• Organises and filing deposit receipts as invoices are paid

• Prepares reports on delinquent accounts and customer payment profiles

• Reconciles cash receipts and deposits for student and customer accounts for billing accuracy.

• Analyses financial records for accuracy

• Releases disbursement batches to Finance Director for review prior to sending to Accounts Payable.

• Creates invoices for students.

• Maintains accurate sub ledgers for students.

• Maintains accurate records on communications with students.

• Accurately files student information.

• Prepares and requests overpayments to student accounts, as needed.

• Calls and/or mails correspondence to students, as needed, in order to update accounts.

• Discusses teaching requirements with faculty ensuring that any provision is delivered.

• Participates in team planning meetings.

• Meets department and organisational goals and activity metrics.

• Any other duties as assigned by the Finance Director.

Knowledge, Skills, Abilities and Other Characteristics

• Strong attention to detail.

• Ability to multitask.

• Must be able to work independently and make critical decisions.

• Must be able to accept criticism and deal calmly and effectively with high-stress situations.

• Excellent communication skills, including high standards of written communication, grammar and spelling.

• Must be self-motivated.

• Proficiency in Microsoft Word, Excel and Adobe Acrobat Pro.

• A high degree of accuracy.

• Strong customer service skills.

• Ability to calculate and manage accounting figures.

Experience

• At least 2 years of experience directly related to the duties and responsibilities specified.

Qualifications

• Bachelor’s degree in accounting, finance, economics, business or a related discipline.