Accounts Payables Supervisor

We are seeking a detail-oriented and experienced Accounts Payable Supervisor to join our finance team. The successful candidate will oversee the accounts payable team, ensuring that invoices are processed accurately, timely, and in compliance with company policies.

Accounts Payables Supervisor

The Accounts Payable Supervisor will also be responsible for mentoring the accounts payable team, managing vendor relationships, and optimizing the payables process.

Core Responsibilities:

Supervise AP Team:

• Lead, mentor, and manage the performance of the accounts payable team, ensuring accuracy and productivity in day-to-day tasks.
• Train new team members on AP processes, policies, and software. Continuously develop staff to meet department goals.

Invoice Processing & Vendor Payment:

• Oversee the processing of vendor invoices, ensuring they are entered into the accounting system accurately and in a timely manner.
• Manage the weekly, bi-weekly, or monthly payment cycles including cheques and wire transfers.
• Monitor and prioritize payment deadlines to maintain good vendor relationships.

Vendor Management:

• Build and maintain strong relationships with vendors and suppliers. Address and resolve payment discrepancies, disputes, or other vendor inquiries.
• Maintain and update vendor files to include contact information.  
• Review monthly vendor reconciliations of vendor statements and ensure AP Team resolves issues promptly.

Compliance and Process Improvement:

• Support month-end close by preparing necessary accounts payable reports, including aging analysis, and ensuring all AP transactions are recorded accurately.
• Maintain accurate records of all payables and related documentation adhering to organized filing systems.
• Ensure the accuracy and completeness of financial documents for auditing, and tax compliance.
• Assist with internal and external audits by providing necessary documentation and answering audit-related questions about AP activities.
• Identify and implement process improvements to streamline accounts payable operations, increase efficiency, and reduce costs.
• Work closely with the procurement team, accounting staff, and other departments to ensure accuracy in the coding and approval of invoices and purchase orders.

 Qualification & Experience:

• Bachelor’s degree in accounting, Finance or related field
• A minimum of 2-3 years experience in accounts payable or general accounting with at least 1-2 years in a supervisory role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Excel. 

 Job Requirements:

• Strong knowledge of accounting principles and accounts payable processes.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills to manage internal and external relationships.
• Ability to work independently and as part of a team in a fast-paced environment.
• Problem-solving skills to resolve payment discrepancies efficiently.

Please Note: Only Shortlisted Candidates Will Be Contacted. Thank you for your application.