Accounts Payable Clerk

Seeking an experienced Accounts Payable Clerk to join a leading shipping company. You'll handle AP transactions, ensure timely vendor payments, reconcile accounts, and maintain financial records. Ideal candidates have 5+ years in accounting, strong attention to detail, and Sage 50 experience.

Job Overview:

The Accounts Payable Clerk is responsible for managing and processing the company’s accounts payable transactions accurately and efficiently. This role ensures timely payments to vendors, reconciles accounts, maintains accurate financial records, and supports the overall financial operations of the shipping company.

Key Responsibilities:

1. Invoice Processing and Payment:

• Review and verify invoices for accuracy and completeness.

• Code and process vendor invoices in Sage 50 (Quantum).

• Match invoices with purchase orders and shipping documents to ensure accuracy.

• Prepare and schedule payments (checks, wire transfers, ACH) in accordance with company policies and payment terms.

2. Reconciliations:

• Reconcile accounts payable balances with vendor statements monthly.

• Investigate and resolve discrepancies with vendors in a timely manner.

• Reconcile related general ledger accounts to ensure accuracy.

3. Vendor Management:

• Maintain accurate vendor records, including contact details and payment terms.

• Communicate with vendors regarding inquiries, disputes, and payment confirmations.

4. Reporting and Documentation:

• Generate and provide accounts payable aging reports to the Finance Manager.

• Maintain an organized filing system for invoices, purchase orders, and payment records.

• Assist with month-end and year-end close processes by preparing accounts payable schedules and reports.

5. Compliance and Auditing:

• Ensure compliance with internal controls, company policies, and regulatory requirements.

• Assist in providing documentation and support for internal and external audits.

6. Support to Financial Operations:

• Collaborate with other accounting team members to ensure the smooth running of financial processes.

• Provide ad-hoc support for special projects and reporting tasks as required.

Qualifications, Skills, and Experience:

Minimum Education:

• 5 Ordinary Level/CXC pass grades, including Mathematics and English.

• Pursuing ACCA Level 2

Experience:

• Minimum of 5 years of accounting experience, preferably in accounts payable or a related role.

• Experience with Sage 50 (Quantum) is highly desirable.

Core Skills:

1. Technical Proficiency:

• Strong working knowledge of accounting software and Microsoft Office Suite (particularly Excel).

• Knowledge of shipping industry processes is an asset, although not required.

2. Analytical Skills:

• Attention to detail with a high degree of accuracy in data entry and financial processing.

• Strong problem-solving skills to identify and resolve discrepancies effectively.

3. Communication and Interpersonal Skills:

• Excellent verbal and written communication skills for effective vendor and team interactions.

• Strong interpersonal skills to maintain positive relationships with vendors and colleagues.

4. Time Management:

• Ability to prioritize tasks, meet deadlines, and handle high-volume work in a fast-paced environment.

5. Other Requirements:

• Computer literate with proficiency in accounting and financial software.

• Ability to work both independently and collaboratively within a team.

Salary: 

$7,000 to $9,000 per month