Accounts Clerk (Payroll & Audit) - Part Time

The Accounts Clerk Supports payroll and the audit process

Position: Accounts Clerk (Payroll & Audit)

Duties:

• Maintain, update, and create employee payroll records and files.
• Review, verify, and reconcile time clock entries, hours worked, pay adjustments, and other pay-related information, and post information onto designated records.
• Adjust basic settings in time clock system (e.g., employee schedule, time clock restrictions) and correct time clock entries.
• Record and update master file for vacation, sick and other types of allowances
• Compute employee wages and deductions and enter wages and deductions into payroll system.
• Complete and input pay adjustments into the computer system.
• Review payroll register from payroll system for accuracy.
• Complete batch adjustments to payroll.
• Input other allowances into payroll system.
• Process and/or issue employee pay-slips and statements of earnings and deductions.
• Handle enquiries and provide information to employees and managers/supervisors on payroll matters, tax issues
• Secure and archive required payroll records for the appropriate length of time as per company guidelines.
• Back up transaction files and transmit to payroll system by time and date according to company procedures.Arrange, execute and report on internal audits in all areas of operations as per company policy
• Assist with external audits, liaising with external auditors as required
• Retrieve data and reports, providing copies of reports to support audit findings
• Liaising with persons in different departments to conduct audits and document audit findings
• Liaising with Department Heads to implement corrective action of audit findings as applicable
• Follow up with Department Heads to ensure that corrective action has been implemented within set deadlines
• Maintain a high level of integrity in completing and reporting on audit findings to Executive Committee members

 CRITICAL TASKS

Policies and Procedures

• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of guests and coworkers.
• Follow company and department policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Follow finance local standard operating procedures (e.g. Cash Controls, Credit, Foreign Currency Policy, Lite Audit Program)

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Guest Relations

• Address guests' service needs in a professional, positive, and timely manner.

Communication

• Provide assistance to co-workers, ensuring they understand their tasks.
• Answer telephones using appropriate etiquette
• Talk with and listen to other employees to effectively exchange information.
• Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information for accuracy and completeness.
• Speak to customers, clients, and co-workers using clear, appropriate and professional language.

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Develop and maintain positive and productive working relationships with other employees and departments.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

General Finance and Accounting

• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Record, store, and/or analyze information using property software.
• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
• Maintain accurate electronic spreadsheets for financial and accounting data.
• Complete period-end closing procedures and reports as specified.
• Code documents according to company policies and procedures.
• Generate finance/accounting reports from computer system as needed.
• Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
• Identify issues and escalate to the appropriate person and/or department.
• Perform area data and administrative duties, such as filing, faxing, journal entry processing, recording and tracking data, maintaining data security and integrity, and maintaining data storage requirements as required.

Customer Service

• Actively listen and respond positively to customer or client questions, concerns, and requests to resolve issues, delight, and build trust.
• Address clients/customers' service needs in a professional, positive, and timely manner.
• Answer clients/customer service-related telephone inquiries for area of responsibility.
• Follow-up with clients/customers so that issues are resolved in a timely and accurate manner.

Qualifications & Experience

• A minimum of two (2) years’ experience in an Accounting/Finance environment
• Completion of ACCA F1 to F3 modules
• Currently pursuing ACCA F4 to F9 modules
• Experience in processing payroll preferably using MicroPay application
• Audit experience will be considered an asset