Accounts Assistant - Billing

We're hiring an Accounts Assistant - Billing for our client at the Sangster International Airport.

JOB TITLE: Accounts Assistant -Billing
REPORTS DIRECTLY TO: Financial Analyst / Accountant Manager
REPORTS INDIRECTLY TO: Country Finance Manager

QUALIFICATIONS AND EXPERIENCE REQUIRED
A Bachelor’s Degree in Accounting/Business Administration and a minimum of two (2) years of working experience.

SKILLS AND OTHER ATTRIBUTES REQUIRED
Knowledge of Accounting principles and practices. Good interpersonal, written, and oral communication
skills. Proficiency in the use of Microsoft Office Suite and a high level of attention to details, confidentiality, reliability, and responsibility.

Major responsibilities:
1. To ensure that rates, prices, menus, quantities, and cycles for customers are correct.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. The day’s work is collected from the Operations Department as stipulated by the Company.
b. Flight checklist is checked against meal log and Inflair Index report to ensure that both agree.
c. Airline customer checks are made daily to ensure that all prices, menus, boarding bills, quantities, and cycles are correct and supported by a signed and complete Delivery Note.
d. Non-Airlines -checks are made daily to ensure that all prices, menus, and quantities are correct and are supported by a signed and complete Delivery Note.
e. Discrepancies are referred to the relevant persons for verification and correction.
f. Costing of non-Airline catering is checked for quantity and price correctness in comparison with what was requested.

2. Invoicing

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Invoices for ALL customers are generated in Sage.
b. Delivery Notes and Invoices for Airlines are printed, batched with flight checklist, scanned, and uploaded via customer platform or mailed or sent via courier to the relevant Airlines weekly.
c. Airline files are updated in Microsoft Excel to ensure the compilation of weekly and monthly reports.
d. The Airlines’ queries regarding invoices are investigated as soon as they are received, and corrections are done where necessary.
e. All invoices are completed no later than two (2) days of the 10th,20th, and month end for each month.

3. Sales Analysis
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Private Jet sales are prepared and submitted upon receivable of Delivery Notes.
b. Sales Reports for all Airlines are prepared every 10 days for food cost reports and emailed to the relevant personnel. This is required 2 days after the 10 days period.
c. Reconcile meal count with the Operations Department every 10 days.

4. Revenue Protection
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Spot check of airline orders being loaded reflect what was requested and deliveries coincide.
b. Operations Department is provided with blank bills (manual) as needed.

5. Reconciliation of Customer Payment Reports
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Reconciliation of Payment Reports for assigned Airlines is completed weekly.
b. Variances with explanations are emailed to relevant airline contacts after reconciliation is completed.
c. Follow-up is done to ensure corrections are made by the customer.
d. Accounts Receivable accurately reflect reconciliation.
e. Management is advised of any issue in a timely manner.