Accounting/Payroll Officer

We're hiring an Accounting/Payroll Officer for our client in Montego Bay.

Job Summary
The Accounting Officer will be responsible for overseeing payroll processes, managing financial transactions, and ensuring compliance with organizational policies and statutory regulations. The role includes handling contractor and employee payrolls, maintaining accurate financial records in accounting systems, reconciling accounts, and preparing financial reports. This position requires a high level of accuracy, strong organizational skills, and the ability to meet strict deadlines.

Key Responsibilities
Contractor Payroll Management

1. Data Import and Processing:
   • Receive and upload payroll data from Biopay to TechPay.
   • Process regular and overtime hours, deductions (loans, advances, retentions), and contractor levy adjustments.
   • Address discrepancies identified during payroll checks.
2. Payroll Distribution:
   • Generate and review gross payroll sheets and payslips.
   • Ensure contractors are paid via bank uploads or cheques, addressing payment issues promptly.
3. Adjustments and Queries:
   • Resolve contractor payment queries and make necessary adjustments.
   • Ensure adjustments are accurately reflected in subsequent payrolls.
4. Payroll Posting and Reconciliation:
   • Post payroll transactions (gross payments, deductions) to SAGE.
   • Reconcile payroll reports to ensure accuracy.

Monthly Employee Payroll Management

1. Data Collection and Verification:
   • Coordinate with relevant personnel to gather data on incentives, loans, vacation, and sick leave.
   • Verify all deductions and payments before processing payroll.
2. Payroll Processing:
   • Process payroll for monthly-paid employees, ensuring compliance with statutory requirements.
   • Print and distribute payslips and statutory deduction summaries.
3. Reports Management:
   • Generate and file payroll reports, including control reports, deduction listings, and payroll registers.
   • Submit reports for reconciliation and tax compliance.

Accounts Payable Duties

1. Cheque Leaves Inventory:
   • Monitor and manage cheque inventory to ensure availability.
   • Conduct periodic inventory counts and reconcile to the system.
   • Follow up with vendors for cheque orders and ensure timely delivery.
2. Non-Aging Transactions:
   • Process and post cheques, bank transfers, and telegraphic transfers.
   • Post invoices and bills to SAGE and QuickBooks.
   • Address and resolve banking irregularities.
3. Petty Cash Management:
   • Verify supporting documentation for petty cash payments.
   • Post reimbursements and allocate expenses to appropriate accounts.
   • Track inter-job and inter-company borrowings for reconciliation.
4. Credit Card Management:
   • Monitor and reconcile company credit card transactions.
   • Investigate and resolve unknown transactions.
   • Prepare job-specific reports for credit card expenses.
5. Payment Uploads:
   • Handle monthly uploads for shared office expenses, withholding taxes, contractors’ levies, income tax, and statutory deductions.
   • Ensure adherence to deadlines for all recurring and ad hoc payments.

Required Qualifications and Skills

• Experience: At least 5 years of experience in payroll and accounts payable, preferably in the construction industry.
• Technical Proficiency: Advanced knowledge of SAGE and QuickBooks.
• Detail-Oriented: Strong attention to detail with excellent reconciliation skills.
• Confidentiality: High integrity in handling sensitive payroll and financial information.
• Organizational Skills: Exceptional time management and ability to meet tight deadlines.
• Communication: Strong verbal and written communication skills.

Preferred Qualifications

• Previous experience managing payroll in a construction firm.
• Familiarity with local tax and statutory regulations.
• Professional certification in accounting or payroll management is a plus.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and dynamic work environment.

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.