Accounting Clerk

The Accounts Clerk will be responsible for performing a range of accounting, administrative and clerical tasks. This includes receiving and matching purchase invoices, preparation of cheque and ACH disbursements, account reconciliation, payroll processing and tax return preparation.

Essential Duties and Responsibilities:

• Receive and review purchase invoices and bills; verify accuracy and completeness of all required information including quantity, unit pricing, applicable discounts along with confirmation of the physical receipt of goods and the performance of services.
• Prepare cheque payment vouchers and payment disbursement (cheque, ACH or wire transfer) for signature and/or approval based on signing authority.
• Investigate and resolve any account discrepancies between vendor statement and payables ledger.
• Receive completed job reports from the Operations department; verify accuracy and completeness of all required information including current pricing, discounts applicable, and payment terms.
• Prepare sales invoices and credit notes for the approval of the Accountant; and assign the most appropriate revenue account and revenue center.
• Follow up with customers via email and telephone call for collection of payment on outstanding balances.
• Reconcile all local and foreign bank and credit card accounts by the 4^th working day of the following month.
• Prepare weekly detailed receivable aging report for management along with specific notes on collection attempts and anticipated payment dates.
• Prepare weekly detailed payables aging report for management along with specific notes on bills due over 365 days.
• Prepare and submit statutory forms and payments by the 14th day of the following month.
• Maintain bi-monthly VAT account and prepare applicable returns.
• Assist the Accountant with completing the month end closing process within 6 days of the following month.
• Assist the Accountant with the preparation of audit schedules for annual financial audit.

Knowledge/ Experience:

• Bachelor’s Degree in Accounting or ACCA Level II or equivalent.
• Minimum of 3 years’ experience in a similar capacity.
• Experience in Xero accounting software will be an asset.
• Proficiency in Microsoft Office applications such as Word and Excel.

Required Competencies:

• Must be able to work in a fast-paced environment and adapt to changing environments and changing priorities.
• Must be accurate and detailed oriented.
• Must possess excellent organisational, communication and interpersonal skills.
• Ability to observe and maintain confidentiality in the performance of duties.