Accounting Clerk

Accounting Clerk

Applications are invited from suitably qualified persons to fill the position of:

ACCOUNTING CLERK (LEVEL 5)

 JOB SUMMARY

 Reporting to the Manager, Finance & Accounting, the Accounting Clerk is responsible for maintaining financial records, processing transactions, and ensuring accuracy in financial documentation. The role is essential to supporting the Accounts/Finance team and ensuring smooth operations.

 KEY RESPONSIBILITIES

• Provide administrative support to the accounting department, including filing, photocopying, and other clerical tasks;
•  Ensure that all (local and overseas) disbursement vouchers and supporting documents (including purchase orders) are cancelled with the “PAID” stamp;
• Maintain out-going cheque books for local and overseas payments;
• Maintain a record of all incoming invoices received in the finance department for processing;
• Ensure that all payment vouchers are approved prior to payments made;
• Attach receipts and correspondences to relevant disbursement vouchers;
• Maintain a schedule of all disbursement vouchers sent to department heads for approval and return for queries as well as to the Internal Audit Section and external auditors;
• Assist with dispatching of cheques to creditors and employees;
• Research payment vouchers for information needed to compile various schedules and for audit by internal and external auditors;
• Prepare GCT withholding and contractors levy certificates reports monthly for payment submission online;
• Notify suppliers via email of payments made against invoices along with GCT certificates 
• Prepare phone bill GCT report for internal use, preparation of Journal, cheque requisition and submit Journal Vouchers and requisition for payment;
• Prepare monthly GCT reports for Overseas marketing and Direction & Administration for internal and external use;
• Prepare Journal voucher to record fixed asset purchases for the month and pass on to the general ledger accountant;
• Ensure compliance with company policies and accounting principles;
• Perform any other duties assigned by the Accountant, Manager, Finance & Accounting or Chief Financial Officer.

REQUIRED EDUCATION AND EXPERIENCE

•  Certificate in basic Accounting from a reputable Institution
• Five (5) CXC or GCE ‘O’ Levels including English Language, Mathematics and Accounts
• Three (3) years of experience in a similar position

                              OR

• Diploma in Accounting or Level 1 Accounting from MIND
• Two (2) years of experience in a similar position
• An Associate Degree in accounting would be an asset

 KNOWLEDGE, ABILITIES AND SKILLS

•  High level of professionalism and integrity in the performance of duties
• Strong problem-solving skills
• Strong organizational skills and attention to detail
• Excellent communication (both written and verbal) skills
• Excellent customer service skills and interpersonal skills
• Ability to work independently and efficiently
• Good teamwork and co-operation
• Ability to maintain accurate records
• Proficiency in Microsoft Office

• Knowledge of principles and practices of information storage and retrieval using manual as well as computerized systems

• Ability to consistently perform routine tasks

• Knowledge of ACCPAC/Sage accounting software

APPLICATION

Applications with resumes should be submitted no later than

Thursday, October 24, 2024 to:

Senior Manager, Human Resource Development, Jamaica Tourist Board

64 Knutsford Boulevard, Kingston 5

Re:  “Vacancy – Accounting Clerk”