Accounting Assistant (short term contract)

* Requested for Nov 25th, 2024 – Jan 31, 2025, * CAT certified * Pursuing ACCA LVL 2 (as a minimum)

EXPERIENCE
•	Minimum of three (3) years previous accounting experience in Accounts Payable, bank reconciliation and account 

analysis.

•	Minimum of six (6) months Accounts Payables experience and use of accounting software.

Document Control 

•Ensures all documents relating to the Accounts Payable process are property managed, recorded and stored for future action. Filing of documents must follow the system that has been established in order to satisfy easy retrieval. 

Invoice validation and processing 	

•	Must have full knowledge of the account coding process and system in use.  Must also have full understanding of 

costs associated with the business and its structure and makes full use of budgets to ensure proper allocation of 

costs.   

•	Validates all invoices before processing, by use of internal controls that have been established for such a purpose. 

•	Processes invoices on a timely basis. All valid invoices must be processed and available for payment within one week

of receipt. Invoices must be accurately entered, properly described and appropriately batched before posting. The 

AA must aim to have 100% accuracy at all times. 

•	Logs invoices requiring further investigation due to absence of an element or elements of the internal control 

processes and actions in a manner to bring to resolution in the shortest possible time.  Where required, contact 

must be made with the vendor in order to assist with resolution.

Knowledge of Policies & Contracts 

•Demonstrates in-depth understanding of the Global Inter-Company Policy, Financial Delegation of Authority, Labour 

and Service Contracts (in use by CMMS) and others as required.

Accurate accounting records 	

•	Processes invoices accurately for VAT and other tax obligations.  

•	Accrues for all unprocessed invoices or obligations at the close of each period.

•	Enters all data and accurately describes general journal transactions on a timely basis. All deadlines for data entry 

must be done in accordance with pre-determined dates.

Billings and receivables 

•Supports the process around the receipt of cash from employees or third parties and prepares deposit documents 

for bank deposit on a timely basis.  Prepares and issues receipts.