Accounting Assistant

The Accounting Assistant supports the finance or accounting department by performing tasks such as data entry, processing invoices, reconciling accounts, assisting with financial reports, and maintaining financial records.

KEY DUTIES:

ACCOUNTS RECEIVABLES

SBC

1)      Prepare Daily Deposits Sheets.

2)      Prepare bank deposits daily and ensure it is sent off to the bank daily.

3)      Data entry and posting of Local & Foreign Invoices daily.

4)      Liaising with both Local and Foreign Customers for payments to collect on due accounts.

5)      Data entry and posting of receipts daily also printing of report and ensuring that it agrees with daily deposits.

6)      Printing of Customer Statements after close off and distribute to customer by the 4^th working day.

7)      Recording of daily local deliveries in Microsoft Excel.

8)      Filing all copies of Invoices, Security copies (Green is filed separately) and Accounts copies daily (Yellow & Pink filed in Customer file.)

9)      Verify that all invoices are accounted for after delivery made and filed in customer file.

10)  Ordering, recording, distributing and monitoring pre-printed document stocks for Invoices, Receipts, Statements and RGTs’.

11)  Handling of any customer complaints or queries as directed.

ACCOUNTING

1)      Preparing Monthly Sales Comparison Report (Revenue & Cases) and forwarding a copy to the Accountants, CEO and General Manager by 4^th working day of the month.

2)      Preparing all reports for monthly close off and preparing monthly controls ensuring that these reports are signed off by the Accounts Receivables Supervisor by the 4^th working day of each month and filed in their respective areas.

3)      Processing receipts for COD Sales for KPL Auto & Deco (North & South) daily and filing post cash receipts reports and invoices for Auto & Deco North CODs.

4)      Preparing monthly controls, ensuring that these reports are signed off by the Accounts Receivables Supervisor by the 4^th working day of each month and filed in their respective areas.

5)      Daily filing of Invoices, RGTs.

6)      Collecting of yellow copies after deliveries are completed, signing off log book after attaching corresponding yellow and pink copies. This process also entails verifying that the yellow copy contains the customer’s signature for receiving goods, Vehicle Number, Dispatcher’s signature, Delivery driver’s signature and name of the person who prepared the invoice. This is then passed to the respective Accounts Receivables clerk to file in customer’s file.

7)      Audit of COD security copies weekly.

8)      Audit accuracy and ensure FBC North daily deposits are sent off to the bank daily.

9)      Audit and Post Weekly Payroll on EzPay weekly.

OTHER DUTIES AND RESPONSIBILITIES

1)      Any other duties as assigned.

REPORTING (Monthly reports you are responsible for)

1) SBC Local & Export Invoice Register, Receipt Register and Aging Report

2)  SBC Daily Sales Report

3)  SBC YTD Sales report (Revenue & Cases)

4)  KPL COD’s Invoice Register, Receipt Register, Aging Report

5)  KPL Invoice Register, Receipt Register, Aging Report

Required Education and Training:

• Five CXC Passes inclusive of Mathematics and English.
• Degree/Diploma in Accounting Practices would be an asset (At least Level II ACCA).

• Minimum of 2 to 3 years relevant experience.
• Microsoft Office Capability (Word, Excel & Power Point). 
•  Solid team player with excellent interpersonal skills.
•  Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multi­task.
•  Ability and willingness to work flexible hours including evenings, weekends and holidays.