Accounting Assistant

Reporting to the Financial Controller, the incumbent is responsible for providing support within the Company’s Accounts Payable function.

Position Identification

Job Summary

 Reporting to the Financial Controller, the incumbent is responsible for providing support within the Company’s Accounts Payable function that includes the timely and accurate processing of supplier invoices, the provisions of general accounting support services and the maintenance of proper accounting and bank records. The incumbent is also responsible for providing support within the Company’s Risk function as it relates to counter-party assessment and set up. These accounting support services and activities are expected to be provided safely, cost- effectively and reliably and must be delivered in a manner that consistently adds value to PPTTEH’s overall business process. The position is also required to provide related support to the group of companies, its subsidiaries and new business ventures as required.

Dimensions

The accurate and timely processing and recording of accounting transactions form the basis of an effective financial accounting and reporting system. The Accounting Assistant position’s primary responsibilities include the accurate and timely processing of supplier invoices, review operating and overhead expense reports, perform supplier reconciliations along with various analyses and ensure record keeping, of all documents and information, are properly maintained.  The position is also required to provide critical support within Risk Management as it relates to counter-party assessment and set up. The position is constrained by demands for timeliness and accuracy since the timely settlement of indebtedness is critical to the service delivery standards of the Finance Department. The position operates under general guidance, has access to professional assistance at the supervisory level, functions within clearly prescribed rules, regulations and internal controls and is bounded by clear performance expectations. The position interfaces internally with all departments and externally with the company’s suppliers of goods and services.

Individual’s Safety Responsibility

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work shall be conducted according to established safe practices and procedures. Please refer to PPGPL’s Safety Manual.

Nature & Scope

The position of Accounting Assistant is primarily focused on the accurate and timely processing of supplier invoices and providing critical counterparty set up support. The position works closely with the Accounts Payable Accountant and has the contributory responsibility for the distribution of invoices and supporting documentation for approval, the performance of internal controls checks on Accounts Payable invoices, the timely preparation of payment runs to suppliers, responding to supplier queries, reconciliation of Supplier Statements, performing various analyses as required, carrying out General Ledger reconciliation, responding to supplier queries and the maintenance of an effective invoice filing system.

Duties & Responsibilities

1. Counter party set up for new deals, a key function of the Risk department.
2. Daily update of the Accounts Payable invoice log.
3. Creating web adi for data entry upload of supplier invoices into oracle.
4. Verifying freight invoices for payment.
5. Filing of supplier invoices and payment batches.
6. Daily update of the various bank logs.
7. Prepare Bank and other reconciliations.
8. Perform GL analysis and assist with audit requests.
9. Provide support when Accounts Payable and Accounts Receivable Accountants are on leave.

Job Specifications

Minimum Acceptable Academic Qualifications

A.C.C.A. level two (2) or equivalent qualification from an accredited tertiary institution

AND

Minimum Number of Years of Relevant Experience

At least One (1) years’ experience in an accounting environment.

Specific Skills and Knowledge

• Computer literate - Microsoft Office suite, 
• Oracle Business suite
• Good communication and interpersonal skills

Disclaimer

“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.”