Accounting Assistant

To assist in maintaining accurate accounting records to facilitate in managerial decision- making.

Location: Belmont Circular Rd, Port of Spain

Job Summary

To assist in maintaining accurate accounting records to facilitate in managerial decision- making.

Job Responsibilities

Assist in maintaining healthy cash flow for the group:

• Ensuring invoices are accurate and sent to clients in a timely manner.
• Managing and reporting on the receipt of funds to the companies.
• Ensuring deposits are made in a timely manner.
• Monitoring bank balances and reporting status to Accounts Manager.
• Updating daily cash flow, daily financing and related treasury activities.
• Updating daily financing.

Maintain a healthy relationship with suppliers by:

• Managing the schedule of payments for the group companies
• Maintain up-to-date billing system and accounts by:
• Posting of vendor cheque payments.
• Posting of Creditor cheque payments.
• Posting of debit advices and/or standing orders.
• Preparing journals as necessary
• Updating Bank and Credit Card journals for the group companies
• Preparing bank reconciliations for the group companies

Ensure accuracy and timely payment of salaries by:

• Verifying accuracy of payroll
• Ensuring salaries are remitted to the bank via the ACH system within established deadline.
• Ensure compliance with statutory obligations by:
• Verifying the accurate calculation and remittance of National Insurance Contributions to the National Insurance Board prior to the deadline date.
• Verifying the accurate calculation and remittance of PAVE and Health Surcharge
• contributions to the Board of Inland Revenue prior to the deadline date.
• Accurately calculating and remitting VAT, Green Fund Levy and Business Levy contributions to the Board of Inland Revenue prior to the deadline date.
• Ensuring TD4's are prepared and distributed to staff of the company group within statutory deadline

Assist in maintaining and monitoring Group company cash flow by:

• Getting bank balances on both accounts by 8:15 AM every day
• Getting foreign exchange rates and notifying the airport shop of same by opening time

Assist in fine-tuning the operations of the Accounts department by:

• Participating in or leading various finance projects (e.g. Inventory monitoring reporting)
• as required.
• Perform any other related duties as assigned

Job Requirements

• ACCA Level 2 or Accounting Technician's Certificate
• Minimum of 2 years' progressive experience in an Accounting environment
• Knowledge of Peachtree/Quickbooks or other Accounting software

Job Ref: JC