Accounting Assistant I - Accounts Receivable

Accounting Assistant I - Accounts Receivable

Salary: 5,500.00 (6 month contract)

KEY DUTIES

1.0 Customer Accounts Procedures

1.1 Receipts

• Upon receiving a customer payment, prepare a receipt and an application of payment letter for dispatch.
• Complete the account allocation section of the receipt.
• Submit both the original and a copy of the receipt to the supervisor for approval to ensure accuracy in information and account allocation.
• Secure an electronic copy of each bank statement, identify all credits, and process receipts accordingly.

1.2 Journals

• Prepare a journal entry for each receipt, using General Ledger (GL) Account Numbers rather than Contract Numbers.
• Apply different accounting entries based on whether the receipt is processed within the same month or in a subsequent month.
• For receipts recorded in the month after funds are received, follow the established procedures for account allocation.

1.3 Dispatch of Receipts

• Once approved by the supervisor, the original receipt and the approved application letter are forwarded to the officer responsible for dispatching application letters.

1.4 Payment Applications

• Use the Loans and Deposit Module to apply payments to customers’ loan accounts for each received payment.

2.0 Manual Journals

• Enter manual journal entries in the accounting module of Portfolio Plus when necessary.
• Record the batch number on the corresponding receipt.

3.0 Refunds

• Determine eligibility for refunds on Post-Shipment Advances.
• In rare cases, process refunds for Pre-Shipment Advances.

Other Duties

• Perform other related tasks as assigned by the supervisor or manager.

 

Qualifications & Experience:

Academic/Technical/Management Requirements

• CAT qualification or equivalent.
• Knowledge of accounting procedures and proficiency in Microsoft Office.

Skills & Competencies

• Strong organizational skills to manage daily schedules effectively.
• Ability to work collaboratively with a team and interact well with staff.
• Ability to problem solve