Accounting/Administrative Coordinator

The Accounting Assistant is also responsible for maintaining the General Ledger with integrity and to provide support services to the Accounting Department to ensure that the Department’s goals and objectives are achieved in a timely manner.

• Services clients in customer base in a timely and professional manner whilst consistently providing high levels of customer service.
• Assist in the researching of any queries clients may have regarding goods sold, bills paid or credit given.
• Assist with billing the customers, collect cash or cheque payments on invoices and provide client with appropriate receipts.
• Maintain the accuracy and real time data entry in the General Ledger.
• Maintains the integrity of sales by completing daily sales reconciliations for all branches and investigating any differences.
• Balance cash and cheque collected on a daily basis.
• Reconciles accounts payable sub-ledgers with the general ledger control account.
• Ensures that all payment documentation (vouchers, cheques, wire transfers) are prepared, remitted, filed and entered into Sage in a timely manner using the accrual basis.
• Maintain all other balance sheet schedules are required (Fixed Asset, Inter-Co, Loan Payment, Prepayments, Accrued Expenses, etc.)
• Assist with the management and reimbursement of petty cash.
• Reconciles accounts payable sub-ledgers with the general ledger control account.
• Assist in preparation and processing of monthly payroll.
• Assist in the preparation of NIS, Health Surcharge and P.A.Y.E and any other statutory obligations.
• Provides updated GL bank balances.
• Assist with year-end audit file.
• Assist with filing.
• Assist in the development and motivation of the accounting team.
• Continuously monitor your performance relative to your specific targets and those of your department, and take necessary action (including, but not limited to, making requests for coaching, training, or assistance) to ensure that results are maintained or improved where necessary.
• Participate in regularly scheduled performance review meetings and provide appropriate feedback during the course of such meetings.
• Prepare action plans and schedules to achieve specific targets in accordance with the strategy of the company.
• Ensure that all queries are responded to in the shortest timeframe.
• Assists with other general duties as required, which may include assisting related company.
• Keep accurate records always.
• Any other responsibilities and duties as may be assigned.