Accountant

The Accountant is responsible for assisting the Senior Accountant in the supervision of all Finance staff.

JOB SUMMARY

The Accountant works with the Senior Accountant and the Finance and Administration Manager in the design and implementation of programs, policies, workflow processes and practices in alignment with the company Business Management Systems, international accounting standards and legal requirements of Trinidad and Tobago and principles and rules set by regulators.

EDUCATION & EXPERIENCE

• ACCA Certificate in Accounting or a related tertiary field of study.
• At least five (5) years’ experience in an accounting environment with knowledge of related software applications.
• Any Accounting experience in the Oil and Gas or Manufacturing sector would be an asset.

(An acceptable combination of experience and academic qualifications would be considered in lieu of minimum requirements)

ACCOUNTABILITY

The Accountant is directly accountable to the Finance and Administration Manager.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

• Proficient in the following Dynamics Applications:
  • Accounts Payable
  • General Ledger
  • Cash Manager
  • Accounts Receivable
  • Order Management
  • Purchasing
  • Inventory a. Work Order
  • Landed Cost
  • Currency Manager
  • Fixed Assets
  • Projects
  • Reqlogic
  • Management Reporter (MR) and Enterprise Reporting Application (ERA)
  • Excel Statements
• Understanding of other Software including Online Banking and ACH, Qpulse, Spira, Maintenance Connection and Lanteria.
• Assist in the management of Cash registering bank charges, service fees, loans etc.
• Management of Fixed Assets to ensure accurate financial records, transactions, and schedules.
• Collaborate with relevant finance department staff to ensure all period end processes are completed in a timely manner:
  • All distributions to general ledger and edit warning listings completed.
  • Prepare Month End Preliminary Dynamics Reports by 9th of each month. Reports include Income Statements, Balance Sheet, Schedules, General Ledger, and Journals Listing.
  • All costs picked up against associated invoices for each month with particular attention to third party costs.
  • Prepare management reports by the 9th of each month.
  • Prepare and process final adjustments (if any) and run Month End Closing and Monthly Final Dynamics Reports by the 9th of each month.
  • Processes year-ends close off of Dynamics System and generate year-end backups and reports by the 15th of January.
• Prepare financial statements and Audit Schedules for Auditors including:
  • Balance Sheet
  • Income Statement
  • Cash Flow
  • Trial Balance
  • Financial Statement Worksheets
  • IFRS Financial Statements including associate notes
  • Disclosure Checklist
• Assist in the supervision of the following processes relating to the accounts department as a whole:
  • Purchasing Procedure and receipting Procedure for Inventory and non-inventory items
  • Processing of Local Payables/Foreign Invoices
  • Processing of Foreign Invoices through landed costs
  • Payment of Suppliers
  • Preparation of Customers Invoices until final payment from Customers
  • Knowledge of all accounts receivable processes, e.g. Statements, posting of receipts
• Assisting with ensuring the accurate and timely processing of receipts into inventory on identified software.
• Assists with the efficient management of Open Requisitions, Open Purchase order and Unvouched Receipts, Pre-Payments.
• Responsible for coordinating activities with P&I department to ensure accurate Inventory records and produce relevant reports as required.
• Assist the Senior Accountant with Tax and Statutory compliance activities:
  • Payroll Taxes – PAYE, Health Surcharge, NIS
  • Corporation Tax
  • Business Levy and Green Fund
  • Withholding Tax
  • Insurance Premium Tax
  • VAT
• Assist with continuous cash flow monitoring initiatives, loan management, inclusive of timely preparation of billings, follow up on collections, control of purchases and payments and the overall cash management.
• Ensures that the weekly monitoring of the organizations’ revenue and cash balances are prepared and distributed to the Directors.
• Ensures all reconciliations (bank, inter- group, receivables, payables, and inventory, etc) are done promptly and accurately.
• Ensures the Audited financial Accounts and Audit Schedules are prepared to meet the Bank’s and Corporate deadline of 31 March after the Year end.
• Prepare Central bank quarterly and CSO annual reports.
• Assist to ensure compliance with all insurance requirements.
• Management of the of the Inventory and Work Order transactions together with Operations staff ensuring accurate financial records and transactions are maintained.
• Assist in the management of the Job Costing Processes.
• Assists the Senior Accountant in his/her day-to-day activities, when called upon.