Accountant Assistant

An Accounts Admin Assistant supports finance tasks, processes invoices, manages records, reconciles accounts, and assists with payroll. Strong organizational skills and proficiency in accounting software required.

Duties involved:

1. Process Payments: Handle bills, vendor invoices, and prepare payments (cheques, ACH, wire transfers) as directed.
2. Inventory Management: Maintain and update the inventory database, reconcile goods received with supplier invoices, and manage price lists and related documents.
3. Data Management: Keep accounting files, records, and databases current and accurate.
4. Data Entry and Reporting: Enter data, prepare sales and inventory reports, and resolve accounting discrepancies as needed.
5. Procurement: Handle procurement of local supplies.
6. Invoice Management: Ensure invoices and billing documents have required approvals and manage filing for invoices and purchase orders.
7. Customer and Caller Assistance: Answer calls, manage inquiries, and handle telemarketing.
8. Customer Relations: Stay informed about products/services to answer customer queries.
9. Document Generation: Create invoices, quotations, and delivery notes as requested.
10. Tender Preparation: Prepare and analyze documents for tendering as directed.
11. External Meetings: Attend external meetings to support the Director in business matters.
12. Other Related Functions: Perform additional related duties as assigned.