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Accountant / Administrative Assistant
Caribbean Oceanic and Terrestrial Energy Equipment Limited
- San Fernando
- See description
- Permanent full-time
- Updated 15/10/2024
- Human Resource
Accountant / Administrative Assistant
Join our team as an Accountant and Administrative Assistant, where you'll prepare key financial statements, ensure regulatory compliance, perform daily accounting transactions, and provide vital administrative support. If you’re detail-oriented with strong communication skills and a knack for maintaining financial accuracy, this role offers an excellent opportunity to contribute to a growing enterprise while working in a collaborative team.
Job Description & Position Profile
Position: Accountant / Administrative Assistant
Location: 2 Maclean Drive, Retrench Village, San Fernando (or as required)
Job Type: Permanent
Salary: Discussed during the interview process
Reports To: Finance Director or assigned representative
Key Details
-Primary Roles: Accountant, Administrative Assistant
-Minimum Experience: 3 Years
-Qualifications: L2 ACCA or BSc in Accounting
Role Overview
This dual-role position combines accounting and administrative duties in line with International Financial Reporting Standards (IFRS), organizational policies, and relevant industry and government regulations. You will report to the Finance Director and play a key role in ensuring financial accuracy, timely reporting, and administrative efficiency.
Responsibilities
-Accounting Duties
-Post daily transactions, including invoicing, payments, deposits, wire transfers, journal entries.
-Process accounts payable and receivable, ensuring timeliness and accuracy.
-Prepare accurate and timely bank reconciliations.
-Manage petty cash following company procedures.
-Maintain the fixed asset register.
-Prepare and file statutory forms (NIS, PAYE, Health Surcharge, VAT, Quarterly Tax Payments) at government offices.
-Assist in the preparation of financial statements and schedules for year-end audits.
-Support the Finance Director in producing financial reports.
-Liaise with auditors and bankers as necessary.
-Balance daily sales between the point-of-sale system and the accounting system.
-Ensure inventory accuracy in the point-of-sale and accounting systems.
Administrative Duties
-Upkeep Accounting filing system.
-Draft and review meeting minutes for the Director.
-Provide administrative support, including managing office supplies to ensure availability.
-Assist in other administrative tasks as required.
-Health, Safety, and Environment (HSE)
-Maintain a Health and Safety filing system in accordance with the STOW certification system.
-Actively participate in HSE system requirements and initiatives.
Required Skills & Qualifications
Software Proficiency: Experience with accounting software like Peachtree, Sage 50, QuickBooks, or similar platforms.
Personal Requirements:
-Valid driver’s permit and access to a personal vehicle.
-Strong communication and organizational skills.
-Customer-oriented, honest, trustworthy, and able to maintain confidentiality.
-Professional appearance with excellent time management and interpersonal skills.
-Attention to detail with strong administrative filing and organizational skills.
Technical Skills:
-Proficient in Microsoft Office (Word & Excel).
-Ability to maintain accuracy in preparing and entering data.
What You Bring to the Team
You are an effective communicator, able to manage your time well, and possess strong relational skills. You excel in a team setting while maintaining a high level of integrity and confidentiality.
Ref: Accountant / Administrative Assistant
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