Senior Buyer - Trinidad

The Senior Buyer is responsible for developing and guiding procurement strategies, plans and procedures for successful subcontractor implementation and subcontractor performance management for the hiring of services and the procurement of goods and materials, all in accordance with company guidelines and ethics policies.

• Understanding the business requirements - Manage the relationship with the functional manager(s) who shall communicate the requirements of the business.
• Manage the conduct of specific market research (Identification of services, products and material providers, Pre-qualification and early risk assessment QA/QC, HSSE, Credit Rating).
• Provides guidance, direction and support to all relevant stakeholders on both Woods and the suppliers specific contractual obligations and responsibilities.
• Ensures all supply chain activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
• Assisting with development of processes and procedures, and communication to relevant personnel.
• Update the project / procurement status report (PSR) in line with project / client required on site dates and current / estimate lead times, notifying any delays to the supply chain lead.
• Developing the contracting strategy - bid plan Category strategies for materials, products and services.
• Agreeing the sourcing approach - Ensure agreement (internal and external Clients) of market approach strategy formally.
• Develop strategy document Tender Evaluation Plan (TEP) and tender evaluation weightings for materials, products, services.
• Prepare Massy Wood’s Award for Recommendation for approval of Contract in conjunction with Client representatives.
• Implement a contract management plan with key providers (services, products and/or materials).
• Ensure Performance management – performance management against KPI’s (HSSE, Technical, QA/QC), performance monitoring, discussions and agreement regarding plans to drive performance improvements.
• Conduct Subcontract close-out. VOWD, AP Reports, Contract Completion Certificates.
• Track and review customer satisfaction/complaints related to suppliers’ performance in order to report finding or trends and facilitate appropriate corrective action.
• Lessons learned – to be shared appropriately across the relevant functions.
• Establish and maintain service levels to support customer service by identifying and monitoring key performance indicators.
• Management of the database of appropriate vendors both local and foreign, in order to have an Approved Vendors List for Massy Wood.
• Ensure common processes with the Client’s PSCM function are implemented, used and continually improved.
• Maintenance and monitoring of a cost saving tracker to demonstrate active cost saving initiatives to the clients.
• Involvement in of all aspects of the procurement P2P process, from requisition to final payment of vendors assisting with the resolution of invoice issues related to purchases. Take full ownership of the PR to PO process.
• Provide the client with necessary reports (weekly, monthly) regarding PR’s to PO’s cycle times.
• Manage the expediting process to ensure customer required dates are met.
• Proactively meet with customers to resolve any issues that arise related to procurement and materials.
• Provide support for problem resolution for all procurement issues. Anticipate and mitigate vendor, customer and internal problems through proactive documented process.
• Attend relevant meetings with vendors, internal customers and client as requested and required.
• Maintaining accurate records in a high-pressure environment; Ensuring Massy Wood’s obligations to subcontractors are met.
• Keeping apprised of current business practices and market conditions in order to make appropriate subcontractor selection recommendations.
• Effectively presenting information and responding to questions from groups of managers, clients, and customers.
• Performs all other related job functions as required.

• Degree in Purchasing, Materials Management, Logistics, Business Administration or engineering preferred.
• CIPS certification up to level 4 minimum (or equivalent).
• Post Graduate qualifications in Contracts Law will be considered an asset
• A minimum of eight (8) years’ experience in a similar role, preferably in the Oil and Gas Industry.
• Detailed knowledge of Suppliers, commercial Evaluations, Negotiations and Terms and Conditions of Purchase/Contract as well as Subcontract Agreements and Framework Agreements.
• Demonstrate efficiency in ERP systems (e.g. Maximo) and Microsoft Suite.
• Supply Chain Principles and techniques.
• Commercial Evaluations, negotiations and terms and condition qualification.
• Supplier Relationship Management - Maintains a strong network both within and outside of supply chain department.
• Positively maintain relationships with suppliers, clients and other disciplines
• Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Maintains the highest level of confidentiality and trustworthiness.
• Identify efficiency, process and tool improvement opportunities and successful drive through change.
• Preference will be given to permanent residents or national citizens of Trinidad & Tobago.

This role does not provide sponsorship.