Senior Accounts Receivable Officer

The incumbent will be a key member of the Accounts Receivables Team charged with the responsibility of performing various accounting tasks, including tasks related to inter-company transactions, management of key accounts whilst ensuring timely collections and preparation of account statements.

The Stewart's Automotive Group is seeking to hire a competent and experienced individual, with a track record of high performance to fill the position of:

SENIOR ACCOUNTS RECEIVABLE OFFICER

PRIMARY RESPONSIBILITIES OF THE POSITION:

ACCOUNTS RECEIVABLE  

• Monthly preparation of local receivables GL schedule and reconciliation to the Accounts Receivables sub ledger: ensuring all discrepancies are highlighted and reported to the Team Lead.  
• Preparation of weekly Divisional receivables report. Providing data of aging amounts/ accounts with concerns to be addressed to Team Lead with the aim of addressing by the entire team.
• Raise concerns on application of payments, returned cheques, reversed entries, other charges, credit notes or debit notes needed. Follow-up as necessary. 
• Review credit balances carrying on customers’ accounts both aged and current to ascertain validity and or recommend adjustments.
• Manage the process for addressing General Consumption Tax (GCT) certificates in need of application on accounts via vouchers.   
• Follow up with the repayment of returned checks and initiate reverse payments with cashiers.
• Assist in sending accurate statements and other official notifications to customers. 
• Daily reconciliation of cash register and clearance account. Ensure all cash and clearing accounts affected by the daily lodgments have a nil balance at the close of the day, obtaining reasonable explanations from the Cashiers for any differences and reporting findings to the Team Lead. Preparing any journals required to correct entries to the Cash clearing and control accounts for the Team Leads approval and verify posting to rectify balance.  
• Monthly Reconciliation of Warranty account:  Ensure all amounts in the warranty account have corresponding claim numbers and value from the manufacturer. Reporting any differences in claim and warranty job value to the Service Manager/ Department Head. Liaise with service department to ensure all claims are settled by manufacturer in a timely manner.
• Throughout the business day, send requests to the respective Cashiers to process receipts for various incoming funds (unit, parts, and service sales, any other) seen on the bank accounts. Follow-up is necessary to ensure the postings are completed timely and accurately.   
• Assist in the daily management of the SAGAR email correspondence regarding AR balances, bank confirmations of deposits by Sales team etc.

 INTERCOMPANY

• Reconcile designated inter-company/related party balances to the general ledger, ensuring amounts due to/from are reconciled. 
• Prepare and/or reconcile intercompany statements on a daily basis. 
• Review inter-company postings to ensure accuracy and completeness. 
• Ensure written communication is sent to the Accounts Payables Team & Other Internal Related Party advising of exceptions/differences and requesting confirmation of completion of adjustments.  Verify correct posting to general ledger.

GENERAL ACCOUNTING RESPONSIBILITIES

• Assist in coordinating preparation for yearly audit / audit schedules for AR, Intercompany and other designated Balance sheet accounts (maintained monthly in preparation for audit).  
• Recommend and assist in implementing systems of controls, procedures, and processes to safeguard the company’s assets and ensure its profitability.