Senior Accounts Payables Officer

The incumbent will be responsible for performing Accounting duties in accordance with established policies and with the objective of validating transactions and Accounts Payable balances.

The Stewart’s Automotive Group is seeking a qualified, experienced and results-driven individual to fill the position of:

Senior Accounts Payables Officer 

POSITION SUMMARY:  The incument will perform Accounting duties according to established policies and procedures with the objective of validating transactions and Accounts Payable balances in a timely and accurate manner, while observing confidentiality and professionalism.

PRIMARY RESPONSIBILITIES

Accounts Payables

• Ensure all payments being processed have been properly authorized, and all payables (local and foreign) are settled promptly.
• Obtain necessary verification of payment of all foreign payables requested, to ensure prompt posting to the GL and any follow up that may be required after initial request.
• Communicate amounts required to settle invoices.
• Provide ongoing update of all foreign payables to Manager/Supervisor.
• Report to the Group Accounts Manager in a timely manner on issues and activities likely to influence desired outcome and good customer relations.
• Ensure all accruals/ provisions for utilities/ monthly expenses are booked by the end of the 3^rd day of the following month for the previous month’s activity.

Reconciliation

• Reconciliation of local and foreign payables sub-ledger to general ledger and supplier’s statement:
• Daily postings to ensure timely completion of the monthly financial statements.  All transactions to be posted no later than the 3^rd day of the month for the prior month’s transactions.
• Weekly reconciliation of all Foreign Payables accounts.
• Reconcile inter-company Division/Entity assigned.
• Monthly Reconciliation of Warranty account: 
• Ensure all amounts in the warranty account have corresponding claim numbers and value from the manufacturer.
• Report any differences in claim and warranty job value to the Service Manager and/or General Manger.
• Liaise with service department to ensure all claims are settled by manufacturer within 30 days at minimum.

Inventory

• Monthly preparation of Goods in Transit (GIT) Schedule:
• Ensure accuracy and completeness of schedule, obtain, and include estimated time of arrival for various inventory (whenever possible).
• Ensure New Unit sales are recorded in accordance with the relevant IFRS to ensure accuracy and completeness of accounts.
• Preparation of monthly and quarterly unit inventory reports.  

General Consumption Tax (G.C.T.)

• Preparation of monthly G.C.T. Return
• Identify all out-put tax associated with revenue generated for the period (minimum monthly)
• Identify Exempt sales for the period
• Identify in-put tax generated for the period
• Reconciliation of general ledger accounts to the return.

 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

• A Bachelor’s degree in Accounting or ACCA, Level 2
• A minimum of three years’ experience in a similar capacity.
• Proven track record of success in collections and delinquency management
• In-depth knowledge of Accounting software
• Must be able to multi-task and meet strict deadlines
• Excellent written and oral skills
• Must be detailed oriented, with a history of making minimal errors
• Must be proficient in Microsoft Office, with strong emphasis on Excel
• Must have a clean police record

Interested persons must send their application and resume.

We appreciate all applications; however, only shortlisted candidates will be contacted.