SENIOR FINANCIAL ACCOUNTANT

Prepare accurate Management Accounts, maintain the General Ledger, and complete reconciliations and statutory filings on time. Supervise finance staff, ensure compliance with accounting policies, manage cash flow, and support audits, while meeting deadlines and maintaining financial accuracy.

1. Purpose of job

• To ensure timely and accurate preparation and analyst of financial reports

• To implement and monitor measures geared at controlling expenditure

• To ensure proper management of the General Ledger.

2. Key Outputs/Deliverables

• Complete and accurate Management Accounts prepared and delivered within deadlines set by the Company

• General Ledger reflect accurate financial information

• Reconciliations are completed within assigned deadlines

• All statutory payments and filing are done within deadline established by the MOF

• All accounting policies and procedures are fully complied with.

3. Principal responsibilities

• Analyze, revalue, and reconcile deposit account, journalizing interest income as earned or accrued where necessary. 

• Monitor all Short & Long Term Loans and ensure that the correct interest amounts are booked to the Profit & Loss A/C on a monthly basis.

• Ensure the company has adequate local and foreign currency funding to finance its activities at competitive interest rates by forecasting cash flow requirements and developing relationships with external banks which create a competitive environment for the company's banking business. Also, to ensure surplus funds are invested in accordance with company treasury policies.

• General monitoring of  the  Accounts  Payable System, to  ensure  timely  disbursement  of  liabilities.

• Monitor the coding accuracy and relevant authorization of cheque disbursement.

• Monitor withholding tax certificates. 

• Reconciliation of Payables Sub-Ledger to the General Ledger on a monthly basis.  

• Verification of bank wires and drafts using RTGS or ACH relating to suppliers as well as cash withdrawal from current or savings accounts as they occur.

• Prepare monthly reconciliations

• Provides effective supervision of the activities of the first line staff within the finance team. 

• Prepare schedule for and post monthly Administration Payroll journal.

• Ensure timely preparation of financial statements and supplemental reports

• Preparation of monthly Accountant’s Checklist.

• Make necessary changes in staff duties and recommend necessary training.

• Deputize in the absence of the Finance Manager.

• Ensure that Tax compliance certificates are renewed.

• Ensure statutory taxes are paid and filed on time.

• Create and maintain general ledger accounts chart of accounts and relevant cost elements. Make necessary updates to financial reports and statements when necessary.

• Prepare assigned reports and schedules required for the annual year end external audit 

• Perform any other duties assigned 

General

• Observe and adhere to all employment obligations, rules and regulations. 

• Abide by and where applicable, enforce the Company’s Code of Ethics and Guidelines for Business Conduct and to follow all procedures related to internal controls

• Be actively involved in the continuous improvement programme of the Company.

• Observe and enforceall safety rules and regulations and the Company’s Risk Manual.

• Be prepared to undergo training.

4.Performance criteria

• Completeness, accuracy and timeliness of management accounts and other financial information.

• Complete and accurate General Ledger

• Timely disbursement of liabilities

• Statutory payments are made within stipulated deadlines

5.Minimum education and experience

• ACCA Level II or B.Sc. in Accounting

• Understanding of Data Processing Systems

• At least three (3) years’ accounting experience in a senior position.

6.Key Competences 

• Ability to meet deadlines 

• Sound knowledge of financial standards and best practices.

• Good analytical skills

8. Dimensions, Authorities and Decision Making

• Approve Gate Pass book in the absence of Senior Managers

• Deputize in the absence of the Finance Manager 

• Approve petty cash disbursement when acting as Finance Manager Designate

• Approve Finance Department invoices for payment when acting as Finance Manager Designate 

9.Working conditions

• Office environment; from time to time the Senior Financial Accountant will be required to visit all areas of the company and grounds.