Purchasing/Administrative Officer

The successful candidate will provide support to the Logistics & Supply Chain Manager by carrying out functions to ensure the company’s raw materials, finished goods, packaging and other supplies are cost-effectively procured and available in a timely manner.

PURCHASING/ADMINISTRATIVE OFFICER

ROLE & CORE FUNCTION

The successful candidate will provide support to the Logistics & Supply Chain Manager by carrying out functions to ensure the company’s raw materials, finished goods, packaging and other supplies are cost-effectively procured and available in a timely manner.

MAJOR RESPONSIBILITIES & DUTIES

1. Assist in the procurement of  raw materials, finished goods, packaging and other supplies

-        Ensure MOL are maintained

-        Monitor stock movement including external locations

-        Conduct periodic checks on inventory  and report on discrepancies

2. Maintain good relations with vendors

-        Negotiate best prices

-        Vendor search

-        Assist with conducting Supplier audits

3. Assist in the preparation of costing  for products
4. Preparation of Purchase orders

-        based on  submitted requisitions

5. Liaise with  Govt. and regulator y bodies to satisfy requirements

-        Preparation of permits

-        Renewal of licenses

6. Administrative functions

-        Liaise with customs broker in relation to duties and other charges

-        Liaise with shipping line and consolidators

-        Basic book-keeping

7. Any other duties

PERFORMANCE CRITERIA

• Proficient in Microsoft Office software
• Excellent interpersonal skills
• Negotiation skills
• High level of confidentiality
• Ability to maintain accurate and timely records
• Excellent organization and coordination skills
• Ability to multitask
• Must have an eye for details
• Team player with ability to work on own initiative
• Good judgement and decision making; critical thinking
• Excellent & effective communication skills (verbal and written)

QUALIFICATIONS & CERTIFICATION

1^st Degree in Logistics & Supply Chain Management

Associate Degree or Diploma in Business Administration

HACCP awareness

Knowledge of GMP’s

Food Handlers’ Permit

OTHER REQUIREMENTS:

Police record

2 written references

EXPERIENCE

A minimum of one years’ working experience would be advantageous.

Suitable candidates may submit applications and resumes by November 14, 2024

Only short-listed candidates will be contacted.