Property Officer

This position is responsible for the efficient management and maintenance of the organization’s facilities, grounds, equipment, and external properties.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Supervise all aspects of general upkeep, repair and maintenance of the building and the surrounding area (office building including all fixtures, fittings, machinery and equipment, the grounds and gardens)
• Make arrangement and monitor the performance of all external contractors in the provision of repairs and maintenance services e.g. security, janitorial services, elevator servicing, air-conditioning, safety (including disaster preparedness) and garbage collection.
• Identifies and negotiates prices with suppliers for building and other materials to ensure that a consistent high quality of goods and services are delivered, and adequate stocks are maintained.
• Assist with managing contracts related to ventilation and air-conditioning systems, electrical and plumbing systems, and waste management.
• Analyse and investigate maintenance problems, reporting findings and recommending solutions to the Supervisor.
• Monitor the acquisition, service, and repair of motor vehicles for the DBJ and Ensure all vehicles are properly licensed, insured, and roadworthy.
• Monitor Advance Card usage, distribution and submit regular monthly reports to the Finance & Treasury Division for processing of payment.
• Conduct performance appraisals and provide recommendations for staff under direct supervision.
• Contribute to the preparation of the Annual Budget related to property maintenance and management.

The required minimum qualifications, experience, and attributes are:

• First degree in Management Studies or an equivalent qualification.
• Transport/Property Management experience
• Excellent Communication and interpersonal skills
• Negotiation and problem-solving skills
• Supervisory Management skills
• Good interpersonal and customer service skills
• Attention to detail
• Five (5) years’ experience in a similar or senior administrative position.

Application accompanied by resume should be submitted no later than October 31, 2024