Project Coordinator

The Project Coordinator provides support to the project team by performing secretarial/administrative duties as required and aiding the Project Manager.

The Global Health Advocacy Project: Promoting policy change for proper nutrition. Keeping Jamaica’s Vision 2030 goal of “building a healthy and stable population”

The Heart Foundation of Jamaica (HFJ) has received a grant from the Global Health Advocacy Incubator, a program of the Tobacco Free Kids Action Fund and the Campaign for Tobacco Free Kids as part of the Bloomberg Philanthropies efforts to support NCD prevention in the Caribbean.

Job Description Summary: 

The Project Coordinator provides support to the project team by performing secretarial/administrative duties as required and aiding the Project Manager. He/ She will work closely with Communications Officer, the Advocacy Officer as well as the Project Director Health Education Officer and the Senior Manager -Finance at the Heart Foundation of Jamaica.

    Duties & Responsibilities:

1. Perform secretarial/administrative duties for the project team
2. Plan and schedule meetings and appointments
3. Maintain and organize files and records
4. Maintain and update database of all invoices and cheque requisitions
5. Maintain and update database files of all key stakeholders
6. Prepare/review/edit/dispatch correspondence, reports, presentations, documents
7. Type/ prepare documents, as required
8. Assist in planning, arranging and attending designated meetings and record and prepare minutes
9. Answer, screen and transfer inbound telephone calls and monitor overseas and long-distance telephone calls
10. Perform general clerical duties including photocopying, faxing, and arranging mailing activities
11. Maintain electronic and hard copy filing systems
12. Handle requests for information and data
13. Schedule and coordinate meetings, appointments, and travel arrangements for the Project team.