Project Co-ordinator Assistant

We are a design, procurement and logistic specialist company that procures goods from all over the world for our clients. From building materials, finishes to specialty machinery.

Overview: -

As an Assistant Project Co-Ordinator, you will play an important role in supporting and ensuring the smooth execution of the project’s development.

Your responsibilities will span from administrative duties, communication with Clients/ stakeholders and resource management.

Skills and Competencies: -

• Familiarity with project management methodologies and techniques.
• Understanding project budgets, financial tracking, and cost management.
• Awareness of project development processes.
• Experience in administrative tasks and co-ordination.
• Strong problem-solving abilities and effective communication are essential.
• Microsoft 365 - Xcel Word Power point etc
• Experience in CAD
• General knowledge in understanding and editing specifications and drawings
• Proven experience as a construction project coordinator or similar role
• In-depth understanding of construction procedures and material and project management principles
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Excellent problem-solving ability

Responsibilities: -

• Assist in developing project documents, including budgets, schedules scope statements and project plans.
• Project administrative duties, such as managing invoices, purchase orders and inventory
• Co-ordinate the allocation of project resources where/when necessary.
• Assist with tracking resource availability and utilization.
• Document meetings and provide reports. 
• Make calls to vendors to obtain quotes for different project tasks
• Submit subcontractor purchase order requests
• Organize vendor and other project paperwork.
• Complete permit applications and follow through to make sure they are approved
• Schedule site walkthroughs at the close of the project
• Handle travel arrangements for supervisors
• Schedule client meetings
• Prepare contracts and negotiate changes to contracts with architects, consultants, clients, suppliers, and subcontractors.
• Prepare progress reports for clients
• Coordinate and oversee construction projects from conception to completion.
• Review project plans and specifications to ensure compliance with building codes and regulations.
• Develop project schedules, timelines, and budgets.
• Communicate with contractors, architects, engineers, and other stakeholders to ensure project success.
• Monitor project progress and make adjustments as necessary to ensure timely completion.
• Prepare and submit project status reports to management and other stakeholders.
• Resolve any project-related issues or conflicts that may arise.
• Ensure project safety and compliance with environmental regulations.
• Manage project documentation, including contracts, change orders, and other project-related materials.
• Collaborate with other departments and teams to ensure project success.