Procurement Manager

The incumbent is required to plan, organize, direct and supervise the activities of professional and other support staff engaged in the provision of procurement and disposal services in the NLCB.

Job Summary

The incumbent is required to plan, organize, direct and supervise the activities of professional and other support staff engaged in the provision of procurement and disposal services in the NLCB. Work includes formulating procurement and disposal strategies and developing related programmes and projects; developing and monitoring the implementation of the Annual Procurement and Disposal Plan; developing the draft handbook of procedural guidelines; monitoring and evaluating the effectiveness and efficiency of the procurement and disposal function; consulting the Office of Procurement Regulation on procurement and disposal issues; reviewing existing policies and procedures, and recommending the revision or development of new policies and procedures.

Duties and Responsibilities

• Plans, organises, directs and supervises the work of professional and other support staff engaged in the provision of procurment and disposal services in the NLCB.
• Formulates the procurement and disposal strategic plan, in consultation with the organisation's managment team and develops programmes and projects to facilitate the achievement of objectives articulated in the plan.
• Develops the Annual Procurement and Disposal Plan of the NLCB and oversees its implementation.
• Develops and maintains the Procurement and Disposal handbook for the NLCB, in accordance with the Model Handbook issued by the office of the Procurement Regulation, for approval by the Office of Procurement Regulation.
• Develops measures to identify and prevent fraudulent practices in accordance with guidelines prescribed by the Office of Procurement Regulation. 
• Conducts periodic checks to ensure maintenance of the public procurement database of the NLCB which is linked to the centralised database of the Office of Procurement Regulation.
• Monitors the work of the Unit to ensure that all procurement and disposal activities are in accordance with relevant legislation, such as, the Public Procurement and Disposal of Public Property Act and with policies and guidelines issued by the Office of Procurement Regulation.
• Monitors and evaluates the effectiveness and efficiency of the procurement and disposal functions through the application of performance measurement tools, and recommends changes, as necessary.
• Manages pre-qualification activities, by providing guidance and advice on procurement activities, such as, the development of tender documents, preparation of bid packages, registering of tenders, arranging bid conferences and recommending the evaluation team.
• Collaborates with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal policies and procedures to ensure compliance with relevant legislation, such as, the Public Procurement and Disposal of Public Property Act.
• Provides advice, guidance and support on the more complex procurement and disposal issues pertaining to the interpretation and application of relevant legislation, policies, procedures, rules and regulations.
• Reviews existing policies for the provision of procurement and disposal services and makes recommendations for the revision or the development of new policies and procedures in keeping with best practices.
• Develops budgetary estimates for the Procurement and Disposal Unit and participates in the preparation of estimates of expenditure relating to the procurement and disposal function of the NLCB, in accordance with financial guidelines.
• Reviews and analyses reports, proposals, draft Notes for Cabinet, circulars and other documents for accuracy, clarity and comprehensiveness and makes appropriate amendments as required.
• Writes the more complex Notes for Cabinet and other documents.
• Serves as a resource person on procurement and disposal matters at courses, seminars and workshops.
• Represents the NLCB on committees, at meetings, conferences and other fora, including those of the Office of Procurement Regulation.
• Performs other related duties.