Procurement Buyer

The Procurement Buyer will ensure efficient, effective and continuous supply of Non Product Related materials and services for Campari North Cluster (Jamaica, USA and Canada).

MISSION/OBJECTIVES
In line with the procurement mission, the objectives of this role are to ensure efficient, effective and continuous supply of materials and services for Campari North Cluster (Jamaica, USA and Canada) and to support the design and the implementation of the most appropriate sourcing solution through negotiation and contracting process, constantly investigating opportunities to improve our cost-base in a sustainable way.

GENERAL DESCRIPTION OF ROLE
• Under the direction of the Non-Product Related (NPR) Procurement Manager North Cluster, lead the sourcing and operational procurement processes for Marketing & Trade Marketing categories, ensuring efficient, effective and continuous supply of goods and services at competitive costs, quality and lead time through market research, strategic sourcing activities and superb business partnering.
• Definition and implementation of the Sourcing Strategies and Sourcing / Procurement activities for the Marketing and Commercial Categories
• Ensures efficient and effective procurement coverage managed category activities
• Execute the Strategic Sourcing Procurement function in such a way as to derive maximum value for the company’s procurement spend and ensure business continuity.
• Implement business solutions and best practices developed at Global/Regional level for maximizing the Jamaica, USA, Canada & Global business and procurement targets

BUSINESS CONTEXT

Complexity
• Requirement of working with multiple and diverse internal and external stakeholders in Jamaica, USA and Canada as well as Campari Global Category Leads as key enabler in developing the procurement team’s functional capabilities, ensuring all procurement categories are being influenced and in doing so manage in accordance with business commercial objectives, country regulations & market dynamics.
• Lead the creation of right environment for success against backdrop of conflicting business needs, including the management of wide range of local/international suppliers
• Compliance in full by all stakeholders to Campari policies and procedures as well as compliance to all respective legislative and regulatory requirements impacting sourcing in the respective countries
• Category management procurement of marketing, Media and Commercial spend meeting the EBIT targets for brands and its variants; through the engagement of diverse supplier landscape and channels
• Management of best value in an inflationary economy
• Alignment between global Campari strategies and Cluster strategies with an ongoing requirement of reconciliation of views and interests in different dimensions
• Lead and implement opportunities requiring development work of suppliers, upstream sourcing, and supplier relationship management in a harmonized way across USA, Jamaica and Canada
• Management of diverse functional capabilities in internal stakeholders
• Influences addressable spend >US$124mil

KEY RESPONSIBILITIES AND ACTIVITIES

NPR Procurement Buyer is responsible for the following:

Strategy Implementation
• In collaboration with Global Category Director (GCD) and/or Global Category Buyer (GCB), guarantees the execution of the strategic plans supporting, when needed, the Global/Regional buyers with the negotiation with the suppliers
• Conduct research on market developments, price and cost developments by applying cost models
• Support Global Category Director (GCD) and/or Global Category Buyer (GCB) with market analysis including SWOT, Porter and other models to assist in negotiation process and supplier development
• Support Global Category Director (GCD) and/or Global Category Buyer (GCB) in negotiating best total vale for all categories include supplier selection, pricing model/formula, contract negotiation.
• Ensure the delivery of productivity via creativity, leveraging scale, new supplier introduction, threat of competition, and other procurement tools. Ensures direct reports deliver productivity. Maintains a cost-savings list for implementation and influences decision making to provide resources and time
• During the contractual phase contributes and supports GCD/GCB in definition of the legal protection, SLA’s and operative clauses
• Coordinates the vendor qualification and vendor rating processes for the materials/services they are responsible for. In conjunction with the business stakeholders, carries out vendor audits, and supervises the supplier development process.
• Lead and take ownership in implementing the global procurement strategy at local level for the relevant category

Category Management
• Conduct Category overview showing spend and volumes by sub-category, by supplier
• Perform external analysis describing the industry, trends, drivers, important industry insights, suppliers, “as-is” and future trends
• Complete SWOT analysis: summarizes the findings of the external and internal analysis, and gives the conclusions that point to the priorities of the category, that will be addressed with value levers and implementation plan
• Summarize in the SWOT, value levers define how we will create value to Campari Group, and what initiatives we plan to execute
• Implement plan (project pipeline): including initiatives, timeline and value generated (productivity and other KPIs)
• Define how each of the main suppliers will be managed and what the approach will be with each supplier
• Conduct category risk management. Map the risks identified during the external and internal analysis and help discuss the level of risk with respective stakeholders.
• Develop communication plan, identify key stakeholders implement communication plan to keep them informed/consulted.

Innovation
• Lead the procurement process in providing solutions to fulfill needs for the new product development, productivity and other sourcing projects.
• Proactively provide insights on market trends, industry development, organize supplier presentations and ensure follow-up on the agreed action plans.
• Lead the sustainability & D&I journey.

Sourcing
• Pre-aligning with the budget stakeholders, prepare all the relevant documents for the tendering processes (e.g. RFI/RFQ/RFP, Supplier Code, NDA, Solvency check, Scorecards etc.)
• Define scope of spend and collect, identify and validate requirements of stakeholder (volumes, specifications and service levels)
• Perform detailed internal and external analysis of market and suppliers.
• Develop, prioritize and validate sourcing strategy
• Ensure contract/legal agreements are saved in a shared repository and monitor the appropriate contract implementation ensuring the compliance with terms agreed. Under the guidance of GCD or GCB, define supplier hierarchy and carries out activities necessary for supplier and material coding.
• Responsible for implementing and executing process to ensure supplier compliance with contract language and agreed KPIs (including negotiation of repayment, refund, or incremental supply in case of non-compliance).
• Define and implement productivity opportunities deliverying value beyond savings approach

Contracting
• Develop, draft or use legal agreement template established by legal department to enable legal agreement implementation with suppliers for managed spend within relevant authority levels (as defined by Global and/or Local Procurement Policy) on volumes, price, quality, delivery and other conditions, liabilities, responsibilities and service levels. Legal shall be consulted in the development of all legal agreements
• Ensure signed contracts are in place for managed spend categories at correct authority level & following all contract template guidelines
• Build strong relationships with legal team across the North Cluster and ensure relevant legal support is obtained at the beginning of sourcing activities

Contract Management
• Implement contract in CAMPARI contract management system
• Enable P2P process (on item level)
• Handover of contract to legal department and communicate contract parameters and key clauses to user department
• Implement and deliver all contract management activities for spend categories within span of control, including:
o Execute supplier development strategy
o Report under / over allocations, in supporting effort to optimize volume allocations
o Manage all variances and contract changes orders
o Optimize cost / value engineering
o Measure and evaluate supplier performance
o Settle operational / logistical issues, and administrative claims for managed categories and report claims for Globally Managed Categories
o Minimize impacts of contract termination by thorough preparation and proper execution
o Support the New Product Development/Innovation process, where applicable in close coordination with the respective project team and external stakeholders
o Generate materials required for updating contracts

Supplier Relationship Management
• Effective management of category contracting activities. 100% compliance in internal and external audit and other procurement governance KPIs
• Responsible for implementing and executing process to ensure supplier relationships derive the best value
• Effective management of contracts and realization of benefits
• Implement and manage effective well-documented Supplier Relationship Agreement reducing the possibility of confusion or disputes
• Effective evaluation and management of potential risks in the supplier based (financial, reputational, technical and value add capabilities

Personal Development
• Facilitate and own Personal Development Plan, and on this basis working on the development targets formulated in this plan throughout the year
• Assessment of team capability development opportunity and create Personal Development Plan for each team member managed
• Coach / mentor other team members as required

Functional leadership
• Contributes to the continuous development and improvement of procurement processes, procedures and tools

Compliance
• Ensure that items purchased meet Food Safety and Environmental, Health & Safety (EHS) requirements and specifications.
• Represent the Procurement Department on the Food Safety and EMS teams.
• Responsible for all Food Safety and EMS related matters ie. CPAs etc. (P&R)
• Ensure that all suppliers of critical materials are on the Approved Suppliers’ List.
• Source & assist in the evaluation of new suppliers for the Approved Suppliers’ List.
• Responsible for the maintenance and update of the Purchasing Work Instructions (P&R).
• Recommend new procedures or adjustments to existing procedures to improve the efficiency of the Procurement Department.
• Manage cost savings projects for P&R materials (to include all Sievo projects)

Referenced subjects for KPI setting:
• Full coverage of the category spend as defined/agreed in the Sourcing Strategies and procurement annual KPIs
• Cost efficiencies/savings achieved
• Excellent Project Execution
• Assigned categories strategy definition and/or implementation
• Complete use and application of the Campari processes and tools for supplier relationship management (Meetings, Reporting, Score Cards, Vendor Evaluation, etc.)
• Contribute to Campari Innovation activities (Supplier Trade Forums, Marketing Innovation shows, Projects involvement, etc.)

KEY RELATIONSHIPS

Internal:
NPR - Marketing & CCM Manager; NPR Directors, Managers and Teams Cluster North; Global Category Sourcing Director; Global Category Sourcing Buyer; Marketing & Trade Marketing stakeholders; Legal Office; IT stakeholders; Finance

External:
Suppliers; External auditors; Consultants

EXPERIENCE REQUIRED
• A minimum of 5 years’ experience in procurement materials/services at a multinational level
• Strong background in procurement category management, contracting, contract administration/ negotiation
o Procurement experience in indirect spend mainly in Marketing, Advertising and Promotions categories as well as facilities management
o Knowledge in negotiating with BTL/ATL agency focusing on POS, Experiential, Creative, Digital, Production, Public Relations, influencers and Agency Retainer Fees/remuneration models
• Consumer products experience required with beverage industry experience as a plus
• Experience is supply chain procurement specifically Capital Expenditure Projects is an an asset
• Proficient in utilizing Enterprise-class systems such as SAP

EDUCATION / PROFESSIONAL QUALIFICATIONS
• University degree in business, finance, marketing, operations management, supplychain management and Professional qualifications CPSM/CPM is an asset or equivalent is ideal
• Project management certification is an asset

FUNCTIONAL SKILLS
• Demonstrated cross functional leadership and success in influencing/integrating into teams to drive value creation, and innovation
• Strong data analysis and communication capabilities / ability to influence internally and externally
• Strong procurement kills and experience, including procurement policies, strategy development contract negotiation, market and commodity knowledge, negotiation and analytical skills, supplier and market analysis, supplier screening and selection.
• Strong MS Office skills, especially Excel, and familiarity with SAP.
• Self-driven, team player, accountable and capable of excelling in an ambiguous environment.
• Multitasking ability with prioritization capabilities despite conflicting priorities, high capacity.

TECHNICAL SKILLS
• Ability to manipulate the use of a personal computer.
• Ability to read data, conduct cost analysis, should-cost modeling and interpret pricing proposals
• Advance knowlegde of SAP software applications relating to Procurement.
• Mastery of Microsoft applications i.e. Word Processing, MS Excel and Power Point.
• Advance application knowledge in use of online sourcing tools

JOB EXECUTION & PERSONAL MANAGEMENT SKILLS

Execution and Foresight:
• The ability to deliver results, overcome difficulties, anticipate the future of the business/work and drive change with minimum supervision.
• Ability to organize workflow so that high priority tasks are accomplished to meet required deadlines.
• Ensure that reports are accurately completed to meet agreed timelines.

Teamwork:
• The ability to work with others across all boundaries to reach common objectives and extraordinary results.
• Maintain team work & team spirit within the team.
• Works with others to find common ground, enhance mutual interdependence and achieve shared goals

Business Judgment:
• The ability to take effective decisions balancing market, products, financial and organizational issues.
• To notify the Procurement Director of any abnormalities observed while carrying out duties
• The ability to identify opportunities and drive change to optimize stakeholder and supplier relationships, goods, services and processes in an innovative and challenging way to deliver business improvements

Innovative Problem Solving:
• The ability to find, implement and disseminate a culture of innovative solutions.
• Ability to review and assess existing procedures and make recommendations to the Procurement Director where appropriate.
• Ensure that reports are accurately completed to meet agreed timelines

Leadership:
• The ability to envision, inspire, energize and lead the organization to extraordinary results.
• Ensure that the Procurement Policy & Procedures are properly observed.
• Ability to identify when persons have deviated from the approved Policy & Procedures and to determine how to deal with the deviation.
• Ability to review and assess existing procedures and make recommendations to the Procurement Director where appropriate.
• Motivates others to drive change and build commitment around a common agenda.

Technical Excellence:
• Mastery of a body of knowledge, coupled with the ability to apply, transfer and disseminate excellence not only in category assigned, but also across the organization.
• The ability to analyse complex data, identify relevant issues and develop recommendations to enable strategic, tactical and operational procurement decisions