Executive Assistant

Our Client, an organisation in the Insurance Sector, is seeking to fill the position of Executive Assistant.

JOB SUMMARY

The Executive Assistant manages and oversees the day-to-day operations of the assigned Executive. All activities must conform to the guidelines and standards set by the organization and must conform to recognized professional administrative standards.

KEY RESPONSIBILITIES

• Provides comprehensive, professional, responsive and efficient administrative support to the Executive.
• Maintains systems and provides administrative support in all areas, to ensure optimal preparedness and execution of the Execuitve’s responsibilities to internal and external stakeholders.
• Troubleshoots conflicts with little guidance; makes sound judgments and recommendations, to ensure smooth day-to-day operations.
• Manages all forms of communications, ensuring that all calls and visitors are professionally managed, in keeping with the company’s premier brand image.
• Prepares, proofreads, edits, copies, and distributes documents, inclusive of minutes and notes of meeting, in accordance with agreed standards.
• Logs and routes correspondence, drafts letters/memos/documents while analyzing information; accordingly, ensuring decisions made are communicated to the relevant company stakeholders.
• Prepares for meetings inclusive of ordering meals, booking rooms, and ensuring any other requirements are met. Organizes travel arrangements and itineraries.
• Maintains hard copy and electronic filing systems to facilitate easy retrieval and proper records management, in keeping with the company’s business, legal and regulatory requirements.
• Exhibits initiative and sound decision-making in handling the oversight of the Execuitve’s office.
• Provides administrative services on various projects and initiatives as assigned.
• Compliance with all company policies.
• Other related duties as assigned.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree or equivalent in Business Administration or related field.
• Administrative Professional Secretary qualification.
• Three (3) years’ experience in a similar capacity and level.
• Advanced level in Microsoft Office Suite
• Must be proficient in Microsoft Office suite.

SKILLS & ATTRIBUTES

• Accountability
• Attention to detail.    
• Communication         
• Continuous Learning & Self Development     
• Customer Focus/Premier Service      
• Diligent
• Planning and Organizing       
• Reliable
• Resilience       
• Results Oriented        
• Teamwork/Cooperation        

We wish to thank all applicants for their interest, however, only those favourably considered will be contacted.