NPL Data Entry Clerk

Responsible for entering, product delivery information and generate delivery receipts for schools in the Acc/Pac database system

Job Summary:    

Reporting to the Warehouse Supervisor the incumbent is responsible for entering, product delivery information and generate delivery receipts for schools in the Acc/Pac database system.  The incumbent also performs routine and various item processing functions under supervision within a process that has built-in checks and balances.

Key Outputs:      

• Returns (crates and products) recorded
•  Goods Received Note prepared transfer of finished products from the Production Department to the Warehouse and Distribution Department.
•  Gate passes prepared for approval by the Warehouse & Distribution Manager.
• Transfer product items to the Annotto Bay Plant on a daily basis or as is required.
• Delivery Receipts reviewed
• Weekly balances reconciled
• Databases updated
• Goods Received Note and transfer of finished products prepared

Duties and

Responsibilities:

Management /Administrative Responsibilities:

     N/A

Technical Professional Responsibilities:

• Tabulate and compile daily all delivery receipts generated from Kingston Plant by all contract drivers.

• Tabulate and compile daily all delivery receipts generated from rural plants namely St. Mary Plant on a daily basis,

• Ensure that proper recording of schools delivered to are done on a daily basis.

• Review delivery receipts for deficiencies and correct any incompatibilities before being posted.

• Reconcile weekly balances with Distribution Supervisor and Night Loading Supervisor to ensure accuracy of data posted.

• Correspond with Night Loading Supervisor on a daily basis to ensure the proper and correct recordings of snacks are done in relation to the variety received by the delivery drivers.

• Ensure that proper data entry procedures and practices are maintained by complying with security backups and regular checks to ensure data is saved and stored properly

• Develop, manage and maintain all data entry of delivery generated from Kingston Plant.

•  Summarize and report on information gathered while corresponding with coordinators.

• Interacting with Night Loading Supervisor on a daily basis to ensure that all loading sheets correspond with the correct amount received by each driver as against the amount issued to the schools and the amount returned.

• Update databases or records with new information as it become available

• Scan documents and print files when needed

• Respond to queries for information and access relevant files
• Prepare Goods Received Note and transfer of finished products from the Production Department to the Warehouse and Distribution Department
• Prepare gate passes for the delivery of products to the relevant areas

Human Resource Responsibilities:

N/A

Other Responsibilities:

Any other such duties assigned by the Warehouse and Distribution Manager and Supervisor from time to time.

Performance

Standards:

• Delivery receipts are error free prior to being sent to the Accounts Department and are sent within established timeframe
• Good Received Note accurately reflect quantities of finished product transferred from Production  
• Information is accurately posted to the data base and within established timeframe
• Quantity and variety of snacks received by the Delivery Contractors are correctly recorded.
• Balances accurately reconciled within established timeframe
• Returns (crates and products) are recorded in accordance with established timeframe
• Goods Received Note accurately prepared and finished products transferred in accordance with established timeframe

Required

Competencies:

Core Competencies:

• Sound written and oral communications
• Excellent interpersonal and customer service skills
• Excellent integrity /ethics exercised in the execution of duties

Functional Competencies:

• Proficient in use of Microsoft Excel
• Sound knowledge of databases
• Sound analytical skills
• Excellent attention to detail
• Working knowledge of office equipment (Scanner, Printer etc.)
• Sound organizing skills wit an ability to stay focused on assigned tasks

Liaison

Internal/ External:

• Warehouse and Distribution Manager
• Warehouse and Distribution Supervisors
• Accounts Payables
• Production and Manufacturing Manager
• Contract Drivers

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

• Diploma in Computer Studies from a recognized tertiary institution 

• Certificate in inventory control  
  • One-year work experience in a data entry position, working with inventory.

REMUNERATION

Basic Salary: $1,550,136.00 - $2,084,761.00 per annum

We thank everyone for applying but only shortlisted applicants will be contacted.