Human Resources Officer

Human Resource Officer

POSITION: HUMAN RESOURCE OFFICER
SALARY: $9000.00 (NEGOTIABLE)
DEPARTMENT: HUMAN RESOURCES
REPORTS TO: MANAGING DIRECTOR

PURPOSE
 

• The purpose of the Human  Resources Officer  is to manage people  so they  may perform to the best of their ability and help the company function better as a consequence.

• Is responsible for the  effective and efficient functioning of the  Human  Resource Department by assisting  with the   implementation of  various   Human Resources functions and initiatives in accordance with the  Company's  strategic objectives.

 
SCOPE :
 

• To provide critical generalist HR and  Payroll support to  management, staff,  and  clients  with an emphasis on  most  elements of  Employee  Relations,  Absence,  Recruitment, Learning  & Development, Employee Relocation, Compensation & Benefits, HRIS Management, and Payroll.

 
 
 
RECORDS AND FORMAT
 

• Ensure that relevant versions of applicable documents are available at points of use. Ensure that documents remain legible and readily identifiable.
• Preventing the unintended use of obsolete documents and the application of suitable identification if they are retained for any purpose.
• Ensure the documents of external origin are identified and their distribution controlle.d.

 

• All types of records (Manuals, Policies, Procedures, Work Instructions, Forms, Reports, Checklist­ Human   Resource documentation shall be maintained and will be maintained in designated locations and containers.
• Ensuring that relevant format (e.g., language, software versions, graphics, etc.)  and media  (e.g., paper, electronic, etc.) are suitably managed  and are retained for any purpose.

 
ACCOUNTABILITY
The Human Resources Officer shall be accountable for the following:

• Ability to undertake the full range of functions for recruitment, selection and appointment of positions.
• Establishes, organizes and maintains department records (Files & HRIS), ensuring complete accuracy and confidentiality for all positions.

• Updates and monitors the benefit management system.
• Administers, processes and monitors the performance management system (probationary reports,  annual/   quarterly   appraisals  etc.)    to  ensure  compliance  with  proper  performance standards, for all positions

RESPONSIBILITIES
 
The duties and responsibilities of the Human Resources Officer shall include the following: General Employee  Responsibilities

• Manage the Onboarding process:  Setting  up new  hire  orientation, prepare company  photo ID, administering the  creation of  new  employee files  ensuring that   it is  in  accordance   with the established requirements.

• Support Selection process by: scheduling follows up interviews, conducting reference checks and setting up pre-employment assessments.
• Provide support to the Training and Development activities by: requesting proposals, liaising with training providers, preparing communication to staff, preparing registers, preparing training materials, following up with Training Evaluation Forms and updating employee files.
• Assist with investigating employee complaints/ disciplinary matters in accordance with local Labour laws.

 

• Conduct exit interviews for all levels of staff except the Managerial level.

 

• Act as the first point of contact for internal employee relations issues, based on the guidance of the HR Consultant.
• Perform administrative work: filing, copying, scanning, drafting correspondences, reports.

• Support additional projects being carried out by the wider Human Resources team.
• Assist line managers with interpreting and administering HR policies and programs.
• Coordinate the Performance Management review process.
• Ensure that personnel administration tasks are in compliance with HR processes.
• Prepare offer letters and Terms and Conditions documents for new starts.

• Liaise with Managers on upcoming probationary, and contract renewal dates for their employees.
• Handle the day-to-day employee queries and requests.
• Prepare organizational charts, job descriptions, and other documents.

 
SAFETY REQUIREMENTS

• Knowledge, training, and awareness of HSSE I HR orientation and access requirements.
• Knowledge, training, and awareness of Manuals, Policies, Procedures, Work Instructions, and Practices.

 

• Protect personnel from all work health hazards and risks.

 

• Provide an accident-free environment for Contractors' employees.

 

• Maintain compliance with all the applicable HSSE Legal and Regulatory requirements.
• Improve the HSSE culture among company and Contractor employees.
• Reduce environmental impacts and improve performance regularly.

 

• Embed a single HSSE management system and operating procedures across all operations.

 

• Ensure minimum competency in HSSE management and consistent training standards.
• Reporting all HSSE incidents to the  supervisor immediately  and  within 24-hrs  giving  a written report to the HSSE Coordinator for recording.
• Improve the  HSSE Management Systems.

 
Comply  with Company {IMPACT) outline:
 

• I   -Innovated: Learns from new  ideas and applies solutions to add value.          
• M -Motivated: Overcomes  obstacles with an intense  desire to succeed.
• P- Performance Driven: Makes  value-based decisions  involving measured risk to  deliver business objectives.

• A  -Accountable: Takes responsibility and ownership of business unit performance.

 

• C - Collaborative: Shares knowledge and works together for the good of the business.

 

• T- Trustworthy: Keeps commitments, listens to others, and authentically, supports change necessary to achieve our Vision and Mission statements.

 
CONTEXT

• The Human Resources Officer reports directly to the Managing Director.

 

• The  Human  Resources  Officer shall  normally function during regular working days  (working Mondays to Fridays) and times  (7:00a.m. to 4:00p.m.) but are required, to work  (or be called out to  work) extended work  hours  on  normal  workdays or  on  weekends and  public  holidays, as dictated by the need  of the company jobs/projects.
• The Human  Resources  Officer shall  also be  required to  effectively carry  out  all his/her routine duties without the  need  for  ongoing supervision and  direction except  for  situations that  are unusual and/or abnormal.
• The   Human   Resources  Officer  shall  also  be  required to  take   and   respond to  exceptional communications  via  telephone  and/or  electronic  mail   after   normal working  hours   during weekdays, weekend days, and public holidays whenever it becomes  necess ary and reasonable in support of company operations.

 
 
INSTRUCTIONS
 

• Manage the  filing system  to ensure  staff  personnel files  are  kept  up  to  date  (electronic  and hardcopy).
• Perform periodic audits of HR files and records to ensure that  all required documents are collected and filed  appropriately (both  electronically and in hard copy).
• Maintain the  Benefits  Management System (such as vacation, sick, etc.)

 

• Effectively pre-screen, schedule interviews, and prepare relevant interview questions and other hiring and selection materials to assess candidates' knowledge, skills, and experience to best suit available positions.
• Conduct interviews with Hiring Managers and/or Directors and select the most suitable candidate.

 

• Ensure thorough reference and background checks are completed.

 

• Facilitate the offer  process by identifying salary ranges, start dates,benefits in order  to extend the offer  and negotiate employment terms.
• Develop  a pool  of candidates before the need arises.

 

• Support the Managing Director in developing and executing training and development initiatives, assessing the  learning and developmental needs of the organization.
• Work with the Managing Director to guide and advise management through employee relations and performancemanagement issues where  applicable.
• Perform backup support to team members in other functional areas in order to ensure  continuity in the  department.
• Perform general HR administrative duties inclusive of job letters and other correspondences requested including memos, notices, offer letters, confirmation letters, etc.
• Ensure adherence to applicable HSE legislation and policies as far as reasonably practicable ensuring all HR-assigned Key Performance Indicators (KPI’s) are fulfilled.
• Deliver  efficiently on all special projects / assignments as required
• Perform any other duties and responsibilities as assigned.

 
COMPETENCE
 

• Bachelor's or Associate degree  in Business Administration, Human Resources.
• Certificate in Industrial Relations Management or Labour Laws will be an asset.
• At least three (3) years of human resource management experience in the Oil and Gas Industry.
• Excellent computer skills across Microsoft Office (Word, Excel, and PowerPoint).
• Must be a very good command of the English language, both written as well as spoken.
• Ability to be motivated and willing to develop your skills in this role.
• Must be willing to work in a team environment.

 

• Must be flexible and willing to work alternative work hours.

 

• Strong organization planning and new infrastructure development skills.
• Must be fully vaccinated and in possession of a vaccination card showing immunization for Sars­ CoV2 (COVID-19).
• Must be in possession of a Police Certificate of Good Character.