HR Assistant II

 Duties & Responsibilities:

• Responsible for Leave Management of all employees (Weekly/Monthly – reconciliation, tracking, logging, verification)
• Prepares and submits all payroll related documents (removal slips, salary adjustment, outstanding payment, vacation payment, etc.)
• Assist with drafting of all HR related documents/letters (warning, letter of advice, suspension, job letters, confirmation, extension, promotion, employment contracts, etc.);
• Responsible for managing and updating of Human Resource databases/Googlesheets
• Assist with the managing of the Temporary Log and weekly rosters (verification of Temporary Workers – Engineering, Production, Warehouse and Facilities)
• Assist in handling of employee grievances and dealing with employee requests;
• Conduct Staff Training on HR related Policies and Procedures.
• Assist in handling union related matters and attending union meetings
• Assist in the coordination of the Recruitment & Selection process; (shortlisting, scheduling interviews, conducting interviews and completion of reference checks)
• Scheduling HR activities such as meetings, arrangements, team building and recognition events/ functions;
• Collecting data and creating monthly reports such as Late comers, Tardiness and Absenteeism; (Ops Business Unit)
• Assist with the creation and implementation of HR Strategic Projects
• Assist in the creation and implementation of HR Policies and Procedures;
• Undergo any job-related training required by the company;
• Act as an alternate for the SHRO/HRO;
• Performs other related tasks and responsibilities as required by the Department;
• Conforms to all established departmental & company policies, procedures & objectives, GMPs, PPE, HACCP, food safety & HSE site protocols.