Facilities Coordinator

• Coordinates the Preventative Maintenance Program for all assigned Office Buildings and other Properties.
• Supervises the Site Office Helpers/House Keeping/Janitorial services for the organization.
• Coordinates the acquisition and distribution of office supplies, appliances, equipment and furniture and other related spares as required.
• Coordinates, repairs and construction projects - Supervise/oversee planned refurbishing/maintenance works carried out by external contractors/tradesmen/labourers.
• Performs minor repair works/resolutions where necessary to include repairs to infrastructure, plumbing, Air Conditioning, electrical facilities as also photocopiers and other equipment and escalating to the manager where it exceeds competency level.
• Responsible for daily walk through of the facility, assessing for existent or developing problems/concerns.
• Ensures the continuous upkeep and cleanness of the facility ensuring floors, carpet and trash are cared for on a regular schedule.
• Maintains inventory of necessary spares to support timely minor repair works.
• Maintain and inventory all keys and lockers.
• Proactively seek out and implement Facilities improvement activities and projects. 
• Regularly liaises with Site Director/Manager throughout the day for any open issues for resolve
• Communicate any unresolved service issues and challenges to the Facility Manager on a timely basis.
• Maintain a positive attitude and support of IBEX GLOBAL’s commitment to Excellence.
• Execute all duties assigned to the highest standard and in a timely fashion.
• Perform all other duties as assigned.

• Experience in Project Management would be an asset.
• Minimum of three years janitorial and mechanical experience.

Knowledge, Skills and Abilities

• Professional attitude, enthusiastic, and disciplined work ethic.
• Excellent verbal and written communication and interpersonal skills.
• Acute attention to detail, problem solving and multi-tasking skills.
• Project management skills is an asset
• Strong and effective analytical capabilities.
• Must be able to work independently and follow through on assignments with minimal supervision.
• Exceptional active listening and problem-solving skills.
• Experience in Preventive Maintenance and Facility operations.
• Ability to do physical activities (i.e., walking, standing and lifting semi-heavy equipment)
• Ability to work a flexible work schedule.

Physical Requirements

• Hearing: Must be able to hear well enough to communicate with others.
• Standing/Walking.
• Climbing/Stooping/Kneeling.
• Lifting/Pulling/Pushing.

Success Factors

• Demonstrates professional outlook.
• Excellent listening and problem-solving skills.
• Strong attention to details
• Analytical ability
• Proactive initiative.
• Excellent communication skills.
• Relationship Builder
• Customer Focus
• Proven team player.
• Excellent interpersonal skills.
• Disciplined work ethic.

Working Conditions

• Office environment with the ability to work outside as necessary.
•  Must have the ability to work a flexible schedule.