Executive Administrative Assistant

The Executive Administrative Assistant will act as a primary point of contact for internal and external stakeholders, coordinating meetings, managing calendars, and handling communication on behalf of the CEO.

The Executive Administrative Assistant plays a critical role in providing high-level administrative support to our Chief Executive Officer (CEO). The incumbent requires exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism and confidentiality. 

Specific Job Functions

• Manage the calendars of the CEO including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests and communications, ensuring timely responses and follow-up actions.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Attend meetings, take minutes, and distribute meeting agendas and action items as required.
• Conduct research, compile data, and prepare briefing materials for executive meetings and presentations.
• Act as a liaison between the CEO, internal teams, external partners, and clients, maintaining effective communication and relationships.
• Assist in organizing company events, conferences, and corporate functions.
• Manage confidential information with discretion and professionalism.
• Handle ad-hoc administrative tasks and special projects as assigned by the CEO.
• Accompany the CEO on occasional local and overseas travel, if required.

Education/Training/Experience

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an executive assistant or similar role, supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience in project management. A project management certification is a plus.
• Previous experience in the pharmaceutical or healthcare industry is a plus.

Skills

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills, including professional phone and email etiquette.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal or no supervision and as part of a team.
• Flexibility to adapt to changing priorities and requirements.
• Strong Interpersonal skills.