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United Nations Development Programme – United Nations

Coordination Assistant

United Nations Development Programme – United Nations

  • Port-of-Spain
  • See description
  • Fixed term contract
  • Updated 20/06/2024
  • Human Resources

Under the supervision of the Head of Office or his/her designated representative(s), the UNV Coordination Assistant will provide administrative support to the Resident Coordinator of UN Trinidad and Tobago.

The United Nations Multi-Country Sustainable Development Cooperation Framework in the Caribbean (MSDCF), which is aligned to the SDGs, identifies a single framework for the UN to partner with the region for joint Caribbean development. This document is a plan for UN development activities in the 22 countries within the English- and Dutch-speaking Caribbean for a five-year period. These activities support the achievement of the 2030 Agenda. The current MSDCF runs from 2022 to 2026. This particular plan specifically takes into account the need to ‘Build Back Better’ from the Covid-19 pandemic, and to address structural vulnerabilities unique to the Caribbean as a whole. All 17 Sustainable Development Goals are covered by this plan, but strategic priority was given to 73 of the total 169 SDG targets. Twenty-two UN Funds, programmes and agencies work together for the UN system. The UN partners with governments, public sector entities, regional institutions, private sector, civil society, the media, and other entities to achieve the objectives of the MSDCF. This MSDCF organises the UN's development work in the Caribbean around four major thematic areas: Shared Prosperity and Economic Resilience; Equality, Well-being and Leaving No One Behind; Resilience to Climate Change/Shocks and Sustainable Management of Natural Resources; Peace, Safety, Justice and the Rule of Law. To ensure the MSDCF is rolled out in Trinidad and Tobago in alignment with the country's national agenda for sustainable development, the UN Country Team partners with the Government of Trinidad and Tobago on a Country Implementation Plan (CIP). A CIP is drafted and implemented annually for the duration of the five-year MSDCF cycle, with the UN Country Team delivering annual reports to account for the work done in the previous year's CIP.

Context

The UN Resident Coordinator is the representative of the UN Secretary-General in Trinidad and Tobago, Aruba, Curacao and Sint Maarten and is responsible for coordinating the work of the UN Country Team (UNCT) which consists of 23 UN agencies. The United Nations Multi-Country Sustainable Development Cooperation Framework for the English and Dutch speaking Caribbean 2022-2026 (UNMSDCF) is the most important instrument for planning and implementation of the UN development activities towards the fulfilment of the 2030 Agenda and the SDGs. This plan is operationalized through the preparations of Country Implementation Plans alignment with each country's national agenda for sustainable development. The UN partners with governments, development partners, regional institutions, private sector, civil society, the media, and other entities to achieve the objectives of the Cooperation Framework. This UNMSDCF organize the UN's development work under four strategic priority areas: Shared Prosperity and Economic Resilience; Equality, Well-being and Leaving No One Behind; Resilience to Climate Change and Shocks and Sustainable Management of Natural Resources; and Peace, Safety, Justice and the Rule of Law. The UN Resident Coordinator Office (RCO) supports the work of the UN Resident Coordinator and coordinates activities of the UN Country Team. The RCO in Port-of-Spain is a Multi-Country Office responsible for Trinidad and Tobago, Aruba, Curacao and Sint Maarten. The UNV will part of a dynamic team at the forefront of development work to help create innovative and exciting development solutions for the people and the Governments of Trinidad and Tobago, Curacao, Aruba and Sint Maarten. The incumbent reports to the RCO Head of Office.

Task description

Within the delegated authority and under the supervision of the Head of Office or his/her designated mandated representative(s), the UNV Coordination Assistant will:

· Support the RCO in the organization of virtual and face-to-face meetings and high-level events, including logistical arrangements, sending of invitations and other related tasks as part of the RCO work plan.

· Support the RC by preparing a package of briefing materials for RC’s meetings.

· Collaborate and work closely with the administrative team in keeping the RCO SharePoint up to date and easy to navigate for effective archives and records management.

· Support RC and Head of RCO (HRCO) in implementing Functional Review and Internal Control Framework of the RCO.

· Support the UNCT and RCO in updating the UNCT calendar of events.

· Document meetings, ensuring accuracy, attention to detail, coherence and timely preparation of meeting notes.

· Support the HRCO to keep track of commitments made during meetings with RCO/RC/UNCT and partners to ensure timely follow-up. · Supports the HRCO with the monitoring of the RCO workplan.

· Support with any other related tasks as may be required or assigned by the supervisor.

Results/expected outputs:

· As an active RCO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to RCO and its beneficiaries in the accomplishment of her/his functions, including

: a. In coordination with the Administrative Assistant and Executive Assistant efficient preparations of meetings and events.

b. Timely preparation and delivery of meeting notes.

c. Updated tracking and monitoring system for the HRCO to meet commitments and follow-up.

d. Timely and high-quality support in all areas indicated.

Ref: Coordination Assistant

United Nations Development Programme – United Nations

United Nations Development Programme – United Nations

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