Buying Admin

This role supports the Buying Department by providing accurate and timely information to facilitate the buying process. The ideal candidate will be highly analytical, organized, and possess strong Excel skills.

Job Title: Buying Admin
Organisation: Dwellings Group - Barbados & Trinidad
Location: Millhouse, Barbados or Chaguanas, Trinidad
Reports To: Senior Retail Buyer

Position Description        

This role supports the Buying Department by providing accurate and timely information to facilitate the buying process. The ideal candidate will be highly analytical, organized, and possess strong Excel skills.

Essential Functions

1. Prepare and circulate weekly sales and KPI reports to the buying and management teams to analyze category performance.
2. Prepare, submit and update Purchase Orders for all stores, keeping in contact on a regular basis with international vendors to update order status and track backorders.
3. Create and maintain the purchase order status reports on a weekly basis, ensuring the information relating to all outstanding orders is accurate, up to date and detailed.
4. Maintain item database including new items, price changes and general product information maintenance.
5. Maintain an up-to-date supplier contact information database along with an electronic product library.
6. Provide support and information to sales team on special orders and merchandise delivery timelines from suppliers.
7. Process warranty and damage claims with suppliers in accordance with terms of purchase agreement and communicate resolution to the team.
8. Assist with validating inventory in system reconciling against supplier invoices and or packing list, reporting any discrepancies to the Buying Team.
9. Additional tasks that may be reasonably assigned within the scope of the position.

Requirements        

• Associate’s or Bachelor’s Degree in Business, Economics, Logistics and Supply Chain or related field with strong academic performance.
• A minimum of 2 years’ proven experience in administration will be considered an asset.
• Excellent proficiency in Microsoft Excel – pivot tables.
• Strong analytical and organizational skills.
• Excellent interpersonal and communication skills.
• Ability to multi-task and perform under pressure.
• Ability to work well in teams and to deliver results under pressure.
• An appreciation for lifestyle and fashion retailing would be an asset.