Administrative Accounting Assistant

Administrative Accounting Assistant

Location: Chaguramas

Salary: TT$7,000.00 (Travelling allowance of $1,200 on use of personal  vehicle)

Employment type: Contract

Duration

Three (3) months’ probation after which their work performance will be assessed.

Days & Hours of Work

Monday-Friday-8:00am- 4:00pm

Roles & Responsibilities (Not Limited To)

• Welcome members and aid where required
• Answer and direct calls to the relevant person/s
• Provides administrative support including data entry, filing, copying, faxing, e-mailing, drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy
• Sorts and distributes incoming mail. Processes outgoing mail
• Assists with the coordination and preparation of agendas and information packets checking materials for correctness in terms of order of documents, format/layout and proofreading Prepares and proofreads word processed minutes and other materials
• Prepares and distributes meeting notices for various departments
• Maintaining customer files
• Liaising with customers/vendors/suppliers
• Assistance with entering invoices on Quickbooks
• Assists with various routine accounting tasks such as billing/ A/R and A/P functions
• Process payment from members and following up with receivables.
• Performs daily and other cyclical tasks associated with billing process uses automated software to calculate, review and print. Also, post payments, reconciles batches, prepares receipts, bank deposits, and maintains customer accounts
• Handles customer inquiries
• Monitor and maintain office supplies
• Ability to prepare reports for management
• Knowledge of accounting with emphasis on data entry, filing, collection and billing
• Perform other related tasks

Minimum Qualification, Requirements and Experience:

• Diploma or an Associate Degree
• Accounting Qualifications: CAT, Level 1 or 11 ACCA
• Five (5) O’ Level Subjects: two (2) of which must be English Language and Mathematics
• Minimum one (1) year experience in Accounting Environment
• Knowledge of Microsoft office Suites Familiarity with Quickbooks will be an asset Knowledge of accounting standards and practices
• Must be able to maintain a high level of confidentiality
• Able to work in fast paced environment, meet deadlines and complete tasks efficiently
• Customer Service Skills
• Excellent analytical and problem solving skills
• Excellent Interpersonal and communication Skills