Accouting Assistant I

To be responsible for the verification, processing, and billing of all operating expenditures relevant to the organizations Projects, completing all required system entries and schedules relevant to month end close-off.

JOB OBJECTIVE:

 To be responsible for the verification, processing, and billing of all operating expenditures relevant to the organizations Projects, completing all required system entries and schedules relevant to month end close-off. Liaising with C-40 Central Stores in verification of invoice details and providing assistance to compile reporting information to the project client.

Duties and Responsibilities:

• Verify all operating expenditure vendor invoices, purchase orders and other relevant documents as and when received.

• Enter operating expenditure related invoices and prepare billing schedules in line with templates for each operating expenditure.  

• Process billings to generate invoices for submission to Client Ministry.

• Review signed invoices and supports to identify and correct errors, prior to delivery to Client to request funding.  

• Ensure all billed invoices and supports are filed completely in a timely basis.

• Assist with compiling suppliers’ statements on a monthly basis.

•  Reconcile suppliers’ statement and transactions as required.

• Contribute to the team effort by accomplishing related tasks when necessary.

• Respond to all vendor and internal inquiries regarding payments and outstanding invoices.

• Keep accounting records and compile information requested by customers, suppliers and other pertaining to vendor accounts.

• Prepare all relevant month end journal entries, General Ledger reports and update schedules as required.

• Assists in the documentation of processes, Drafting of Policies and Procedures.

• Performs any other related duties.

 QUALIFICATIONS AND EXPERIENCE

Minimum Requirements:

• ACCA Level 2 completed or equivalent 

• A minimum of three (3) years experience in an Accounts working environment. 

• Any equivalent combination of training and experience.

 SPECIAL SKILLS AND KNOWLEDGE:

• Experience with accounts payable, preparing journals, purchase orders.
• Understanding of Value Added Tax Act, exempt purchases, vendor credit terms, and shipping documents.
• Experience with reconciling vendor statements and general ledger accounts.
• Strong PC aptitude and skills including familiarity with Microsoft Excel, Access, Word, Power point and Outlook.
• Excellent analytical and communication skills and the ability to work in a fast-paced team environment are a must.
• Must be detail-oriented.
• Strong organizational skills, the ability to multi-task and handle multiple priorities and changes with professionalism a must.
• Ability to maintain a high level of confidentiality in handling payments and other information.
• Outstanding customer services skills.
• Ability to prioritize work to meet deadlines despite frequent interruptions.

 PERFORMANCE STANDARDS:

• Strict adherence to NIPDEC’s policies and procedures
• Established professional standards, industry best practice and statutory requirements. 

• Ability to craft and produce solutions to ad hoc requests as needed.