Accounting Clerk with Operational Responsibilities

Accounting Clerk with Operational Responsibilities

Job Title: Accounting Clerk with Operational Responsibilities

Department: Finance and Operations
Reports to: Senior Accountant and Operations Manager
Location: Shawcorp Industries Limited
Employment Type: Full-Time

Role Overview:

The Accounting Clerk with Operational Responsibilities at Shawcorp Industries Limited will play a dual role, managing day-to-day accounting tasks and supporting the operational needs of the company. The ideal candidate will have experience in handling financial transactions, maintaining accurate financial records, and providing support for operational activities, including inventory management and supplier coordination. This role requires a highly organized individual with attention to detail and the ability to work in a fast-paced environment.

Key Responsibilities:

1. Accounting and Financial Support

• Data Entry: Accurately input financial data into the company’s accounting system, ensuring timely and correct entries.
• Accounts Payable/Receivable: Process and manage invoices, including reviewing vendor bills, making payments, and tracking incoming payments from customers.
• Bank Reconciliation: Assist in reconciling bank statements with company records to ensure the accuracy of cash flow.
• Financial Recordkeeping: Maintain organized and up-to-date financial records, including receipts, invoices, and transaction reports.
• Expense Reporting: Compile and process employee expense reports, ensuring compliance with company policies.
• Petty Cash Management: Monitor and reconcile petty cash usage.
• Tax Filings Support: Assist in preparing and filing taxes such as General Consumption Tax (GCT), payroll taxes, and other regulatory filings as required by Jamaican law.
• Compliance: Ensure that all financial activities are compliant with local tax regulations and maintain proper documentation for audits.
• Inventory Management: Work with the operations team to maintain accurate inventory records, including tracking inventory levels, conducting stock counts, and reconciling discrepancies.
• Supplier Coordination: Assist in managing relationships with suppliers, ensuring timely receipt of goods and accurate invoicing.
• Logistics Support: Collaborate with the operations department to track shipments, delivery schedules, and freight expenses, ensuring timely payment to logistics partners.
• Operational Efficiency: Provide insights to improve operational processes, especially in terms of cost control and resource allocation.
• Payroll Processing: Support the payroll function by preparing payroll data, ensuring accuracy in salary calculations, deductions, and statutory payments (e.g., NIS, NHT, PAYE).
• Employee Benefits: Assist in managing employee benefits, including statutory deductions and insurance contributions.
• Financial Reports: Generate reports such as income statements, expense reports, and balance sheets as requested by senior management.
• Operational Reports: Prepare operational performance reports, including cost analysis, to help management make informed decisions.
• Budget Monitoring: Support the preparation of annual budgets and track actual spending against the budget throughout the year.

2. Tax and Compliance Administration

• Tax Filings Support: Assist in preparing and filing taxes such as General Consumption Tax (GCT), payroll taxes, and other regulatory filings as required by Jamaican law.
• Compliance: Ensure that all financial activities are compliant with local tax regulations and maintain proper documentation for audits.

3. Operations Support

• Inventory Management: Work with the operations team to maintain accurate inventory records, including tracking inventory levels, conducting stock counts, and reconciling discrepancies.
• Supplier Coordination: Assist in managing relationships with suppliers, ensuring timely receipt of goods and accurate invoicing.
• Logistics Support: Collaborate with the operations department to track shipments, delivery schedules, and freight expenses, ensuring timely payment to logistics partners.
• Operational Efficiency: Provide insights to improve operational processes, especially in terms of cost control and resource allocation.

4. Payroll Assistance

• Payroll Processing: Support the payroll function by preparing payroll data, ensuring accuracy in salary calculations, deductions, and statutory payments (e.g., NIS, NHT, PAYE).
• Employee Benefits: Assist in managing employee benefits, including statutory deductions and insurance contributions.

5. Reporting and Analysis

• Financial Reports: Generate reports such as income statements, expense reports, and balance sheets as requested by senior management.
• Operational Reports: Prepare operational performance reports, including cost analysis, to help management make informed decisions.
• Budget Monitoring: Support the preparation of annual budgets and track actual spending against the budget throughout the year.

Skills & Qualifications:

• Education: Diploma or Associate’s degree in Accounting, Business Administration, or a related field.
• Experience: 3-5 years of experience in accounting or bookkeeping, with experience in operations.
• Technical Skills:
  • Proficient in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
  • Familiarity with inventory management systems is a plus.
• Soft Skills:
  • Strong attention to detail and organizational skills.
  • Ability to multitask and prioritize work in a dynamic environment.
  • Excellent communication skills for interacting with vendors, colleagues, and management.

Key Performance Indicators (KPIs):

• Accuracy of financial data entry and reporting.
• Timeliness in processing accounts payable and receivable.
• Compliance with tax filings and payroll processes.
• Efficiency in supporting operations, including inventory management and supplier coordination.
• Contribution to overall operational cost savings.