ADMINISTRATIVE OFFICER

The Port Authority of Jamaica wishes to recruit an ADMINISTRATIVE OFFICER in the Harbours Department.

The Port Authority of Jamaica wishes to recruit an ADMINISTRATIVE OFFICER in the Harbours Department.

SALARY SCALE: $5,612,841.27 - $6,418,683.77 per annum.

JOB SUMMARY:

This position is responsible for providing daily administrative services to the Harbours Department. This includes preparing correspondence, arranging and administering meetings, and maintaining an efficient filing system.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s Degree (preferably in Business Administration or related area)
• At least five (5) years’ experience
• A financial background would be considered an asset.

DUTIES & RESPONSIBILITIES:

• Process requests from Managers/Supervisors for contract and replacement staff and prepare staff requisition form for approval.
• Prepare and submit recommendations for acting appointments and promotions for approval.
• Monitor attendance and punctuality of staff and ensure that accurate records are maintained.
• Supervise the distribution of mail, ensuring that urgent items are dealt with expeditiously.
• Monitor office attendants to ensure that services are delivered promptly and efficiently.
• Maintain and monitor office supplies.
• Facilitate the performance appraisal process, ensuring the process is initiated and completed; follow up with Supervisors and HR on recommendations resulting from appraisals.
• Maintain contracts for equipment maintenance and other related services.
• Ensure the proper use and maintenance of all office equipment; aid and support staff in the utilization of computers and other office equipment.
• Administer non-technical activities for the Lighthouse staff by ensuring:

-       Official residences are suitably furnished.

-       All HR welfare and related matters (loans, insurance queries, sick certificates, etc) are processed.

-       Leave taken is inputted into the system and kept updated.

-       Staff are issued with uniform items and personal protective equipment.

-       Communication equipment is available and functioning, including for emergencies.

-       Reimbursement for ancillary items purchased (fuel, etc) are processed.

-       Provisions are made for staff using the staff cottages, where these exist.

-       Procurement of ancillary items for the facilities.

• Attend and record meetings, produce minutes and/or action sheets as required.
• Assist in the preparation and submission of the Department's capital and recurrent budgets.
• Administer Harbour Master and petty cash imprests; maintain records of all payments received as well as cheque disbursements.
• Control and monitor the issuing of lunch tickets to staff.
• Assist with coordinating the Disaster Preparedness programmes in response to hurricanes and other natural disasters.
• Any other duties assigned.

If this opportunity interests you, and you meet all the above requirements, please submit your applications by 2024 June 21.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.