ADMINISTRATIVE OFFICER III

The Port Authority of Jamaica wishes to recruit an ADMINISTRATIVE OFFICER III in the Engineering Department.

The Port Authority of Jamaica wishes to recruit an ADMINISTRATIVE OFFICER III in the Engineering Department.

SALARY SCALE: $ 1,900,694.77 - $ 2,283,572.25 per annum.

JOB SUMMARY:

This position provides general secretarial/administrative support services to the AVPs and other managers in the Engineering Department.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Business Administration or equivalent
• Minimum of three (3) years’ experience in similar capacity

SPECIFIC KNOWLEDGE REQUIRED:

• Competence in office management procedures, office procedures and the use of contemporary office machines
• Computer literacy with sound knowledge of Microsoft Office Suite
• Knowledge of protocols in relation to Government offices
• Preparation of technical documents

 DUTIES & RESPONSIBILITIES:

• Type reports, letters, technical and other documents, and correspondence
• Receive visitors and maintain appointment diaries for VPs /AVPs/ Engineers
• Screen incoming telephone calls and visitors and redirect as appropriate
• Record and reproduce minutes and action sheets within time required
• Establish/maintain reminder system for AVPs/ Engineers/Project managers
• Prepare draft response for routine correspondence and submit for review/signing
• Organize and co-ordinate overseas travel arrangements for dept. managers
• Seek quotations for supplier services and prepare related cheque requisitions
• Assist the managerial staff in the department with administrative matters.

If this opportunity interests you, and you meet all the above requirements, please submit your applications by 2023 September 15.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.